Finance & Office Admin Pro

Clarity Recruiting; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Lighting Design Co. in Soho is seeking an Administrative and Finance Assistant to support administrative, bookkeeping, and operational needs. You will assist with billing, expense tracking, and office operations while liaising with leadership and the design team.

The role requires a Bachelor's degree and 1–3 years in an office environment, with strong organizational and communication skills. This is an on-site position in New York City.

Qualifications

• Bachelor's degree required.
• 1–3 years of administrative or corporate experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and/or Google Workspace.

Responsibilities

• Manage the main phone line, greet visitors, and coordinate mail and deliveries.
• Coordinate shipping, meetings, and office events.
• Maintain office records and supplies, and assist billing and expenses.
• Enter expenses and timesheets into the accounting system and track submissions.
• Coordinate with IT and building management on office needs.
• Assist with onboarding, including desk and equipment setup.

Skills

Organizational skills

Written and verbal communication

Multi-tasking

Independence

Microsoft Office / Google Workspace

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Lighting Design Co. in Soho is seeking an Administrative and Finance Assistant to support administrative, bookkeeping, and operational needs. You will assist with billing, expense tracking, and office operations while liaising with leadership and the design team.

The role requires a Bachelor's degree and 1–3 years in an office environment, with strong organizational and communication skills. This is an on-site position in New York City.