Temporary Administrative Assistant

Images by Lighting; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Images by Lighting, a leading lighting design company based in Los Angeles, is looking for an Administrative Assistant to support operations and client communications. The role is ideal for someone who enjoys multitasking in a fast-paced creative environment and who can keep projects on track.

You will prepare and format proposals with designers, handle calls and emails, schedule meetings, coordinate between clients, vendors and staff, and help with ad hoc administrative projects to keep events

Responsibilities

• Prepare, proofread, and format event proposals in collaboration with designers and project managers
• Support the team with administrative and operational tasks, including phone and email correspondence
• Schedule client meetings, production calls, and internal team events using shared calendars
• Coordinate communication between clients, vendors, and internal staff to ensure timely project execution
• Provide general administrative support and assist with ad hoc administrative projects

Job description

We are a leading lighting design company based in Los Angeles, providing specialty lighting for weddings, corporate events, private parties, and large-scale productions. Our team combines creativity, precision, and technical expertise to transform every event into a memorable experience.

We’re seeking a highly organized and detail‑oriented Administrative Assistant to join our growing team. This role is ideal for someone who enjoys multitasking, thrives in a fast‑paced creative environment, and has experience supporting operations and client communications.

Key Responsibilities:

Prepare, proofread, and format event proposals in collaboration with designers and project managers

Support the team with administrative and operational tasks, including phone and email correspondence

Schedule client meetings, production calls, and internal team events using shared calendars

Coordinate communication between clients, vendors, and internal staff to ensure timely project execution

Provide general administrative support and assist with ad hoc administrative projects