Finance Manager – Hands-On Accounting & Finance

Boston Aesthetics; Irvine (CA); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Company-paid medical insurance

Paid Time Off and holidays

Professional growth opportunities

Job summary

Boston Aesthetics, based in Irvine, CA, seeks a hands-on Finance Manager to be the first in-house finance resource. 40% accounting, 60% business partnering with sales, operations and leadership to optimize pricing, inventory and revenue recognition.

The ideal candidate is an agile generalist with the ability to build financial infrastructure from the ground up and influence critical business decisions in a fast-growing medical device distribution company.

Qualifications

• Bachelor's degree in Accounting or Finance required or equivalent
• 5+ years progressive accounting/financial analysis experience
• Experience in medical device/healthcare distribution preferred
• Bilingual English and Mandarin required for local/global alignment

Responsibilities

• Own month-end and year-end close, GL maintenance, journal entries.
• Manage AP, AR, cash flow, collections, and reconciliations.
• Lead pricing/margin analysis and profitability modeling.
• Design processes for inventory, order-to-cash, and financial controls.

Skills

Bilingual English Mandarin

Startup mindset

Analytical thinker

Communication

Education

Bachelor's degree in Accounting/Finance

CPA or CPA-track preferred

Tools

QuickBooks

Excel

Salesforce

Job description

Boston Aesthetics is powered by Peninsula Medical Group (PMG), a global leader in energy-based medical aesthetics with deep capabilities across innovation, engineering, manufacturing, and commercialization.

We are building a high-performance U.S. organization to bring differentiated aesthetic technologies to market. Guided by our mission, Beauty With No Boundaries, we believe the future of aesthetics should deliver more than strong clinical outcomes alone. It should also create lasting value for providers, support sustainable practice growth, and improve the treatment experience for patients.

Backed by strong global R&D capabilities and a robust product pipeline, Boston Aesthetics offers the opportunity to help scale not just one innovative platform, but a broader portfolio of next-generation technologies. As we enter our next phase of commercial growth, we are looking for entrepreneurial leaders who want to help build the future of aesthetics in the U.S.

Position Summary

We are a fast-growing medical equipment and consumables distribution company with approximately 20 employees and a core team operating in Irvine, California. As we continue to scale our sales activity and clinic partnerships, we are seeking a dynamic, hands-on Finance Manager to serve as our first dedicated in-house finance resource.

This is a foundational role that blends financial stewardship with operational strategy. The role will spend roughly 40% of its time on traditional accounting, reporting, controls, and tax compliance, and 60% acting as a strategic business partner to the sales, operations, and leadership teams. The Finance Manager will help architect business processes, optimize inventory workflows, and rigorously test price-margin relationships. This role will remain hands-on during the Company's early stage and may evolve as the finance function scales.

The ideal candidate is an agile generalist who thrives in a nimble startup environment, enjoys building financial infrastructure from the ground up, and has the commercial acumen to influence critical business decisions.

Role Framework & Time Allocation

• 40% Core Accounting - Financial infrastructure, reporting, internal controls, month-end close, and tax compliance.
• 60% Business Partnering - Commercial analysis, process design, Quote-to-Cash optimization, inventory controls, pricing/margin analysis, and parent-company reporting alignment.

Key Responsibilities

Business Partnering & Process Engineering (~60%)

• Commercial Process Design: Partner cross-functionally with sales and operations to map, improve, and scale processes across the commercial lifecycle, specifically managing friction points across Quote-to-Cash, Procure-to-Pay, and Inventory Management. Support controls across quotation, sales order approval, invoice issuance, payment tracking, delivery confirmation, and revenue recognition support.
• Pricing & Margin Strategy: Collaborate with the sales team to analyze and test price-margin elasticity, model profitability scenarios for clinic contracts, and provide clear, data-driven guardrails to protect bottom-line health.
• Operational Analysis: Provide budgeting, rolling forecasts, and variance analysis to support strategic inventory procurement, logistics spend, and R&D pipeline decisions.
• Inventory, Demo Unit & Consumables Controls: Maintain inventory costing records and related financial schedules, including demo unit tracking, consumables revenue, service/warranty cost support, and import-related cost allocation where applicable.
• Systems Implementation: Identify gaps in current administrative and financial workflows; evaluate and deploy internal control mechanisms and software enhancements as the team scales.
• Subsidiary & Parent Alignment: Maintain and align local subsidiary financial data, reporting rhythms, and compliance metrics to meet parent-organization requirements.

Accounting, Tax & Compliance (~40%)

• Financial Operations: Own the full month-end and year-end close processes, general ledger maintenance, journal entries, and generation of accurate and timely financial statements.
• Daily Ledger Management: Directly manage day-to-day accounts payable (AP), accounts receivable (AR), cash flow monitoring, collections, and bank reconciliations.
• Tax & Regulatory Compliance: Ensure continuous alignment with U.S. federal and California corporate tax requirements. Coordinate effectively with external CPA and tax advisors for annual filings, tax planning, and compliance support.
• Sales Tax & Exemption Documentation: Manage sales tax-related records, resale certificates, exemption documentation, customer tax status, and nexus-related support in coordination with external tax advisors.
• Industry-Specific Compliance: Maintain required commercial financial controls and supporting records for medical device distribution compliance, including tracking related financial distributions such as vendor/provider transparency tracking where applicable.

Requirements & Qualifications

• Education: Bachelor's degree in Accounting, Finance, or a related quantitative field. CPA, CPA-track, or equivalent accounting/finance experience is preferred.
• Experience: 5+ years of progressive professional experience across accounting and financial analysis. Experience in medical device, healthcare distribution, or supply chain/logistics is strongly preferred.
• Tax Jurisdiction Knowledge: Working knowledge of U.S. federal corporate tax frameworks and California state tax compliance, including familiarity with California sales tax application and nexus considerations.
• Technical Stack: High proficiency in QuickBooks or similar mid-tier ERP suites and advanced Microsoft Excel capabilities, including financial modeling, VLOOKUP/Index-Match, and pivot tables. Exposure to CRM architecture such as Salesforce is a distinct plus.
• Startup Mindset: Comfort operating as a "department of one" generalist. The candidate must be equally energized by rolling up their sleeves to close the books and by sitting with operations to redesign an inventory workflow.
• Communication: Bilingual fluency in both English and Mandarin (written and spoken) is strictly required to support local operations and global alignment.
• Work Location: Based in the Irvine, CA area with a reliable commute for a consistent on-site office presence.

Base Salary: Starting at $95,000 annually. The expected hiring range for this position is $95,000 to $125,000 per year, depending on factors such as the candidate's relevant accounting and financial management experience, financial planning and analysis expertise, startup experience, industry knowledge, professional certifications, education, and demonstrated ability to build, implement, and scale finance operations. Individual compensation will be determined based on qualifications, experience, internal equity, and business needs.

This is a key, foundational role within a growing organization. As Boston Aesthetics continues to expand, the position may evolve to include increased leadership responsibilities. Opportunities for career advancement into more senior finance leadership positions may be available based on individual performance, demonstrated capabilities, organizational growth, and business needs.

Nothing in this posting should be construed as a guarantee of promotion or continued employment.

Benefits include:

• Company-paid medical insurance for employees.
• Optional dental and vision insurance available through payroll deduction.
• Paid Time Off (PTO) and paid company holidays.
• Opportunities for professional growth within a rapidly expanding organization.

Equal Opportunity Employer

Boston Aesthetics is an Equal Opportunity Employer committed to creating an inclusive workplace. We celebrate diversity and are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.