Operations Assistant

Boston Aesthetics INC.; Irvine (CA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision

Paid time off

Paid sick leave

Paid holidays

Professional development opportunities

Job summary

Boston Aesthetics INC. seeks an organized Operations Assistant at our Irvine, CA headquarters to support sales operations, logistics, customer service, marketing, and office administration.

You will work under the Senior Manager of Commercial Operations and Customer Experience in a fast-paced environment, handling multiple priorities and growing with the company. The role requires a Bachelor's degree in Business Administration or related field, strong communication skills, and proficiency in

Qualifications

• Bachelor's degree in Business Administration or related field required.
• Strong organization and attention to detail with ability to manage competing priorities.
• Excellent written and verbal communication and customer-service skills.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Familiarity with Canva or Adobe Illustrator for basic design work.

Responsibilities

• Support daily operations including order processing, documentation, data entry, and administrative coordination.
• Assist with shipping, deliveries, inventory tracking, and small-package shipments.
• Respond to customer inquiries and internal sales requests with timely follow-up.
• Support customer onboarding by coordinating installations, training, and other activities.
• Prepare and update basic marketing materials using Canva or Adobe Illustrator.

Skills

Organization

Attention to detail

Communication

Customer service

Prioritization

Team collaboration

Education

Bachelor's degree in Business Administration

Tools

Canva

Adobe Illustrator

Microsoft Excel

PowerPoint

Microsoft Word

Outlook

Job description

Boston Aesthetics is powered by Peninsula Medical Group (PMG), a global leader in energy-based medical aesthetics with deep capabilities across innovation, engineering, manufacturing, and commercialization.

We are building a high-performance U.S. organization to bring differentiated aesthetic technologies to market. Guided by our mission, Beauty With No Boundaries, we believe the future of aesthetics should deliver more than strong clinical outcomes alone. It should also create lasting value for providers, support sustainable practice growth, and improve the treatment experience for patients.

Backed by strong global R&D capabilities and a robust product pipeline, Boston Aesthetics offers the opportunity to help scale not just one innovative platform, but a broader portfolio of next-generation technologies. As we enter our next phase of commercial growth, we are looking for entrepreneurial leaders who want to help build the future of aesthetics in the U.S.

Position Summary

Boston Aesthetics is seeking an organized and detail-oriented Operations Assistant to support daily operations at our Irvine headquarters. Reporting to the Senior Manager of Commercial Operations and Customer Experience, this entry-level role supports sales operations, logistics, customer service, marketing, and office administration. The ideal candidate is proactive, adaptable, comfortable managing multiple priorities, and eager to grow with a fast-paced organization.

Work in office position in Irvine. Ca. No remote!

Key Responsibilities

• Support daily operations, including order processing, documentation, data entry, and administrative coordination.
• Assist with shipping, deliveries, inventory tracking, and preparation of small-package shipments.
• Respond professionally to customer inquiries and internal sales requests, providing timely follow-up and coordination.
• Support customer onboarding by coordinating installations, training, and other customer activities.
• Prepare and update basic marketing and business materials using Canva or Adobe Illustrator.
• Maintain organized files, records, and operational information across company systems.
• Assist with office administration, company events, and cross-functional projects as needed.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• Strong organization, attention to detail, follow-through, and ability to manage competing priorities.
• Professional written and verbal communication and customer-service skills.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Familiarity with Canva or Adobe Illustrator for basic design work.
• Strong computer skills and ability to learn new systems and processes quickly.
• Proactive, resourceful, collaborative, and willing to assist wherever needed.
• Previous operations, administrative, logistics, or customer-service experience preferred; medical-aesthetics or medical-device experience is a plus.

Physical Requirements

Ability to perform desk-based and hands-on operational work and lift or carry packages weighing up to 25 pounds, with or without reasonable accommodation. Larger shipments will be handled with appropriate assistance or equipment.

Compensation and Benefits

Hourly pay range: $24 -$30 per hour, based on qualifications and experience.

• medical, dental, and vision coverage
• paid time off
• paid sick leave
• paid holidays
• opportunities for professional development

Work location: This full-time position is based on-site at Boston Aesthetics' headquarters in Irvine, California.

Boston Aesthetics is an equal opportunity employer. Employment decisions are made without regard to any characteristic protected by applicable law. Qualified applicants may request reasonable accommodation during the application or interview process.