Finance Executive Assistant — Onsite, NYC, High-Impact

Volt; Nashville (TN); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Term life

Short term disability

AD&D

401(k)

Sick time

Other paid leaves

Employee Assistance Program (EAP)

Job summary

Volt is immediately hiring for an Executive Assistant in New York, NY. The Executive Assistant will provide high‑level administrative support by handling confidential information, preparing reports, coordinating meetings, travel and scheduling for senior leaders.

The role requires a minimum of 3 years in an Executive or Administrative Assistant role, strong organizational and communication skills, travel coordination and expense management, and proficiency with Outlook, Word, Excel and

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• Strong organizational and communication skills
• Experience with travel coordination and expense management
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

Responsibilities

• Provide administrative support to senior executives (approximately 7 Managing Directors) and their teams
• Maintain executive calendars; schedule meetings and conference calls; proactively manage conflicts
• Coordinate conference room logistics including catering and A/V
• Arrange domestic and international travel; manage travel profiles and approvals
• Manage expense reporting in accordance with Firm and Internal Audit policy
• Prepare and organize meeting and presentation materials

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Volt is immediately hiring for an Executive Assistant in New York, NY. The Executive Assistant will provide high‑level administrative support by handling confidential information, preparing reports, coordinating meetings, travel and scheduling for senior leaders.

The role requires a minimum of 3 years in an Executive or Administrative Assistant role, strong organizational and communication skills, travel coordination and expense management, and proficiency with Outlook, Word, Excel and