Finance Executive Assistant — In-Office (NYC)

Volt; Indianapolis (IN); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Term life

Short term disability

AD&D

401(k)

Sick time

Other paid leaves

Employee Assistance Program (EAP)

Job summary

Volt is seeking an Executive Assistant to provide high-level administrative support to senior executives in a fast-paced, in-office environment in New York, NY. The role requires confidentiality, initiative, and the ability to manage multiple priorities with minimal supervision.

The candidate will maintain calendars, coordinate meetings, arrange travel, prepare reports, and handle expense reporting while delivering professional, discreet service to executives and teams.

Qualifications

• Minimum 3 years of experience in an Executive or Administrative Assistant role.
• Strong organizational and communication skills.
• Experience with travel coordination and expense management.

Responsibilities

• Provide administrative support to senior executives (approx. 7 Managing Directors) and their teams.
• Maintain executive calendars; schedule meetings and conference calls; proactively manage conflicts.
• Coordinate conference room logistics including catering and A/V.
• Arrange domestic and international travel; manage travel profiles and approvals.
• Manage expense reporting in accordance with Firm and Internal Audit policy.
• Prepare and organize meeting and presentation materials.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Tools

Outlook

Word

Excel

PowerPoint

Job description

Volt is seeking an Executive Assistant to provide high-level administrative support to senior executives in a fast-paced, in-office environment in New York, NY. The role requires confidentiality, initiative, and the ability to manage multiple priorities with minimal supervision.

The candidate will maintain calendars, coordinate meetings, arrange travel, prepare reports, and handle expense reporting while delivering professional, discreet service to executives and teams.