Finance Executive Assistant - On-site, Calendar & Travel

Volt; Springfield (IL); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Short-term disability

AD&D

Paid time off

Employee Assistance Program (EAP)

Job summary

Volt is immediately hiring an Executive Assistant in New York, NY. The role provides high-level administrative support to senior executives, handling confidential information, travel arrangements, meetings, and reports in a fast-paced, matrixed environment.

The position requires initiative, professionalism, and the ability to adapt procedures to department goals. On-site work five days a week with no remote option, compensation at $40/hour depending on experience.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• Strong organizational and communication skills.
• Experience with travel coordination and expense management.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to senior executives (approximately 7 Managing Directors) and their teams
• Maintain executive calendars; schedule meetings and conference calls; proactively manage conflicts
• Coordinate conference room logistics including catering and A/V
• Arrange domestic and international travel; manage travel profiles and approvals
• Manage expense reporting in accordance with Firm and Internal Audit policy
• Prepare and organize meeting and presentation materials

Skills

Organizational skills

Communication skills

Multi-tasking

Self-starter

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Volt is immediately hiring an Executive Assistant in New York, NY. The role provides high-level administrative support to senior executives, handling confidential information, travel arrangements, meetings, and reports in a fast-paced, matrixed environment.

The position requires initiative, professionalism, and the ability to adapt procedures to department goals. On-site work five days a week with no remote option, compensation at $40/hour depending on experience.