Executive Assistant - Finance NY

Volt; Nashville (TN); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Term life

Short term disability

AD&D

401(k)

Sick time

Other paid leaves

Employee Assistance Program (EAP)

Job summary

Volt is immediately hiring for an Executive Assistant in New York, NY. The Executive Assistant will provide high‑level administrative support by handling confidential information, preparing reports, coordinating meetings, travel and scheduling for senior leaders.

The role requires a minimum of 3 years in an Executive or Administrative Assistant role, strong organizational and communication skills, travel coordination and expense management, and proficiency with Outlook, Word, Excel and

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• Strong organizational and communication skills
• Experience with travel coordination and expense management
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

Responsibilities

• Provide administrative support to senior executives (approximately 7 Managing Directors) and their teams
• Maintain executive calendars; schedule meetings and conference calls; proactively manage conflicts
• Coordinate conference room logistics including catering and A/V
• Arrange domestic and international travel; manage travel profiles and approvals
• Manage expense reporting in accordance with Firm and Internal Audit policy
• Prepare and organize meeting and presentation materials

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Build Your Future With VOLTVolt is immediately hiring for Executive Assistant in New York, NY. As an Executive Assistant you will The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Key Responsibilities

• Provide administrative support to senior executives (approximately 7 Managing Directors) and their teams
• Maintain executive calendars; schedule meetings and conference calls; proactively manage conflicts
• Coordinate conference room logistics including catering and A/V
• Arrange domestic and international travel; manage travel profiles and approvals
• Manage expense reporting in accordance with Firm and Internal Audit policy
• Prepare and organize meeting and presentation materials

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• Strong organizational and communication skills
• Experience with travel coordination and expense management
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

Multi-tasker, self-starter, good communicator, and pro-active

Role is 5 days a week in office. There is no opportunity for remote working.

Pay Rate: $40.00 per hour based on skill level

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Volt offers benefits (based on eligibility) that include the following:

• health
• dental
• vision
• term life
• short term disability
• AD&D
• 401(k)
• Sick time
• other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email [e-mail] or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from VOLT and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at volt-information-sciences-privacy-policy.pdf