Long Term Substitute: Financial Secretary - Accounts Payable/Receivable

Foster-Glocester Regional Schools; Glocester (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Foster-Glocester Regional Schools in Glocester, Rhode Island is seeking a Long Term Substitute: Financial Secretary - Accounts Payable/Receivable. The role reports to the Business Manager and supports the district’s financial operations and office efficiency.

Responsibilities include maintaining accurate financial records, processing purchase orders, handling confidential information, and using Infinite Vision, Word, Excel, Outlook, PowerPoint and Google Docs to keep the Business Office

Qualifications

• Associate Degree or Administrative Assistant/Secretarial training required.
• Two+ years of financial, bookkeeping, or secretarial experience.
• Knowledge of automated accounting software, with preference for Infinite Vision.
• Proficiency with Word, Excel, Outlook, PowerPoint and Google Docs to maximize efficiency.
• Ability to work with mathematical concepts and maintain confidential records.
• Experience with accounts payable, auditing and expenses, and financial record keeping.

Responsibilities

• Assist in maintaining order in the Business Office and support district operations.
• Take initiative and provide assistance to staff, teachers, administrators, students, and parents.
• Input and maintain data accurately in print and electronic systems.
• Use independent judgment to analyze operations and correct errors.
• Review & enter purchase orders, monitor balances, and maintain financial records.
• Communicate effectively with staff and community, maintaining confidentiality.
• Cross-train in other business office roles and support initiatives.
• Prepare routine communications in print and electronic form.

Skills

Bookkeeping

Secretarial work

Microsoft Office

Data entry

Confidentiality

Multitasking

Excel

Education

Associate Degree

Administrative Assistant Training

Tools

Infinite Vision

Word

Excel

Outlook

PowerPoint

Google Docs

Job description

Long Term Substitute: Financial Secretary - Accounts Payable/Receivable

Foster-Glocester Regional Schools - Glocester, Rhode Island Open in Google Maps

Job Details

• Job ID: 5914060
• Application Deadline: Posted until filled
• Posted: Sep 03, 2026 12:00 AM (UTC)
• Starting Date: Nov 18, 2026

Job Description

Reports to: Business Manager

1. Assist in maintaining general order and efficient operation in the Business Office and other aspects of the district/schools as needed;
2. Routinely performs and/or implements district level functions, office functions, operations, procedures, and systems that support and enhance district level and school level operations;
3. Take initiative and provide assistance to the staff, teachers, administrators, students and parents;
4. Input and maintain data with precision and accuracy in print documents and electronic systems (Infinite Visions, Microsoft Office, Google Docs, etc.), as needed;
5. Use independent judgment to analyze the operations in the business office, identify potential problems, bring them to the attention of appropriate staff and/or administrators;
6. Exercise independent judgment in correcting errors or omissions in print and electronic files, procedures, operations and functions;
7. Review & enter purchase orders following the unified chart of accounts; monitor and manage account balances;
8. Maintain accurate financial records;
9. Ensure materials/supplies needed for the operation of the school are available;
10. Process forms and maintain accurate records of students and staff;
11. Maintain legally required and appropriate levels of confidentiality;
12. Cross train and provide support in other roles in the business office and other offices as necessary;
13. Create and distribute routine and confidential internal and external; communication in print and electronic form as requested;
14. Effectively use productivity software (Infinite Vision, Word, Excel, Outlook, PowerPoint, Google Docs, etc.) to organize and maximize the efficiency of the business office;
15. Use electronic media such as email and the school and district website to communicate with staff and the community;
16. Maintain a regular filing system as well as appropriately locked files of confidential staff records and other information, and prepare them for permanent storage;
17. Process incoming telephone calls, mail, and other correspondence, maintains accurate records of these communication, and forwards relevant information to teachers, staff, guidance counselors and administrators, as appropriate;
18. Create and distribute routine and confidential internal and external; communication in print and electronic form as requested;
19. Exercise patience and tact when dealing with parents, students, teachers, administrators, and the public;
20. Specific vision ability required by this job includes close vision and distance vision;
21. Occasionally, yet essential to this position, the individual must meet deadlines with severe time constraints; the position may require the employee to work irregular or extended hours, direct responsibility for the safety, well-being, or work output of other people, and meet multiple demands from several people;
22. Drive to and from the middle school, high school, and other locations as needed;
23. Work collaboratively and professionally with staff, teachers, and administrators in the FosterGlocester Regional School District, and the community;
24. Assist staff, teachers, and administrators in the performance of duties such as copying, form completion, assembling materials, etc., to support the operations of the district as requested;
25. Facilitate and support the implementation of school, district and state initiatives;
26. Perform the functions of the position in accordance with the Code of Professional Responsibilities, governing laws and regulations, and all School Committee and district policies, procedures, and administrative directives; and
27. Performs other related duties and responsibilities as assigned by the Business Manager or designee.

Position Type: Full-time

Job Requirements

• MINIMUM QUALIFICATIONS:
  Associate Degree or Administrative Assistant / Secretary Training Program required;
  Two plus years of successful financial, bookkeeping, or secretarial experience;
  Knowledge & experience with automated accounting software required, with preference to experience with Infinite Vision accounting software;
  Knowledge of and experience with the use a variety technology programs and systems, including but not limited to Word, Excel, Outlook, PowerPoint and Google Docs, in order to maximize the efficiency of the schools;
  Ability to work with mathematical concepts, apply concepts such as fractions, percentages, ratios, and proportions to practical situations;
  Knowledge UCOA, automated accounting systems and accounting practices and ability to prepare financial report requests in a timely manner;
  Highly effective organizational, interpersonal, and written communication skills;
  Knowledge of and experience with managing accounts payable, auditing and approving expenses, and other financial record keeping;
  Knowledge and skills to maintain high level of confidentiality;
  Knowledge and skills to multitask and work in a busy environment;
  Knowledge and skills to maintain accurate financial and school/district records and documentation;
  Knowledge and skills to manage operations of the district business office and other school offices in order to coordinate and support staff, teachers, and administrators in achieving the mission of the district; and

• Terms of Employment: Long Term Substitute
• At least 1 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

An Equal Opportunity/Affirmative Action Employer.

Contact Information

• Kyle Fraatz , Admin Assist. to Superintendent
• 137 Anan Wade Road
• Glocester, Rhode Island 02857
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]