Financial Analyst - Office of Student Services

Young World Physical Education; Malden (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Malden Public Schools is seeking a Financial Analyst for the Office of Student Services in Malden, MA. The role focuses on maintaining financial records, grant reporting, and budget development for district programs and transportation services.

The position requires municipal accounting experience, knowledge of DESE requirements, and strong collaboration with the Assistant Superintendent. This SEIU Local 888 union member role offers full-time employment and advancement opportunities.

Qualifications

• Baccalaureate degree from an accredited college or university in Business, Education, Management or equivalent.
• Additional education from accredited college or university in the area of Student Services.
• Minimum of five (5) years of municipal experience.
• Thorough knowledge of state and federal rules and regulations of Student Services in addition to Financial Management and legal regulations.
• Working knowledge with IEP tracking databases and Municipal Medicaid/ Circuit Breaker reimbursement systems.

Responsibilities

• Maintain all financial records for the Office of Student Services in accordance with district, state, and federal policies.
• Provide financial analysis and oversight for the Office of Student Services budgets and grants.
• Coordinate and track grant purchases and vendor requisitions; assist with DESE reports and audits.
• Supervise purchasing including contracts for out-of-district programs and transportation.
• Liaise with transportation for OOD and in-district students; ensure data accuracy and timely communication.
• Maintain confidentiality of student records and office communications.

Skills

Financial analysis

Public sector accounting

Multi-tasking

Communication skills

Organizational skills

Budget management

Education

Bachelor's degree in Business/education/management or equivalent

Additional education in Student Services

Tools

Microsoft Office

Google Suite

ASPEN

IEP tracking databases

Job description

Financial Analyst - Office of Student Services

Malden Public Schools District Wide - Office of Student Services - Malden, Massachusetts

Job Details

• Job ID: 5875344
• Application Deadline: Posted until filled
• Re-Posted: Aug 17, 2026 4:00 AM (UTC)
• Starting Date: Aug 31, 2026

Job Description

Overview of the Malden Public Schools :

The Malden Public Schools (MPS) is a richly diverse school district located a few miles north of Boston and accessible by the MBTA orange line train. Malden’s student body comprises approximately 6,100 students who represent 59 different countries and speak 67 different languages. Approximately 18 percent of Malden students have a disability and roughly one-third are English learners. The district includes seven schools: one comprehensive high school, five K to 8 schools, and an early learning center that serves preschool students with disabilities alongside typical peers. We are committed to providing high expectations for all learners through rigorous instruction and culturally responsive practices and pedagogy. MPS is a safe, welcoming, and collaborative district where we encourage and embrace a growth mindset. We believe that our diversity is an asset, and we are seeking candidates that reflect, embrace, and contribute to the strengths of our community.

SEIU Local 888 Union Member Position

Responsibilities:

FISCAL:

• Maintain all Office of Student Services financial records in accordance with district, state and federal policies and requirements;
• Responsible for Circuit Breaker accounting, tracking and reporting
• Responsible for Municipal Medicaid accounting, reporting and tracking
• Prepare other reports and/or assignments as requested by the Assistant Superintendent of Student Services;
• Provide financial analysis of the Office of Student Services; identify and develop department administrative and financial functions;
• Assist with the preparation and submittal of state and federal grants related to Student Services; prepare and maintain all Student Services records/payments and serve as intermediary with financial auditors and DESE;
• Assist with all DESE financial reports/audits relating to the Office of Student Services ;
• Assist with overall Office of Student Services budget development, oversight and analysis;
• Provide oversight of Office of Student Services accounting records and filing system;
• Supervise and oversee all purchasing for the Office of Student Services including contracts for out-of-district programs and all contracted services including transportation

• Financially establish new OOD students to business office-confirm info with school, submit PO, execute contract, collect monthly attendance and maintain a log for IT
• Inspect tuition bills every month for accuracy before submitting to the business office.
• Update financial information to business office as students change placement midstream
• Extract Medicaid documentation from OOD schools monthly and submit to the Medicaid biller. Work with biller to ensure new codes.
• Coordinating and tracking grant purchase requisitions and vendor purchase requisitions.

TRANSPORTATION:

• Liaison to Out of District (OOD) students' transportation needs
• Liaison to Program Managers for in-district students' transportation needs
• Provide customer-friendly, direct, and open communication with parents/guardians of transported students
• Provide customer-friendly, direct, and open communication with transportation companies
• Liaison for summer school OOD and in-district students' transportation needs
• Maintain current and accurate data collection of all transported students
• Work with OOD TC to assist with acquisition of required documents

OFFICE:

• Inventories, organizes, and orders supplies for the Student Services office and staff.
• Maintain confidentiality of students' records and correspondence therein.
• Maintain confidentiality of all communications within the Student Services office.
• Assist, when necessary, other Student Services clerical assistants.
• Submit and track all translation service requests.
• Other duties as assigned by the Assistant Superintendent of Student Services.

Qualifications:

• Baccalaureate Degree from an accredited college or university in Business, Education, Management or equivalent
• Additional education from accredited college or university in the area of Student Services
• Minimum of five (5) years of municipal experience
• Thorough knowledge of state and federal rules and regulations of Student Services in addition to Financial Management and legal regulations
• Working knowledge and experience with IEP tracking databases, Municipal Medicaid Reimbursement, Circuit Breaker Reimbursement, as well as computerized accounting systems
• Demonstrated knowledge and experience in accounting procedures including experience with spreadsheets and financial templates
• Experience working with Student Services administration and Student Services staff
• Excellent communication, interpersonal, and organizational skills.
• Ability to multi-task in a highly energetic and busy office setting.
• Familiarity with Student Services grants and budgets.
• Full working knowledge of Google suite, Microsoft Office, and ASPEN.

Reports to: Assistant Superintendent fo Student Services

Salary: Pay grade 4 on the Admin Salary Scale, SEIU Local 888 Union Member Position

Position Type: Full-Time

Equal Opportunity Employer

The Malden Public Schools is committed to cultivating an ethnically, racially, and linguistically diverse and inclusive environment where different backgrounds and perspectives are celebrated. We believe the differences within our environment will positively impact student outcomes and benefit our employees and community. We are proud to be an equal opportunity employer. We are committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Pam MacDonald , Assistant Superintendent
• District Wide - Office of Student Services
• Email: [e-mail]