Finance & Board Administration Lead

Chubb; Philadelphia (Philadelphia County); Hybrid; USD 58,000 - 78,000; Full time

Job summary

Chubb is seeking a versatile office administrator to support corporate office operations and provide high-level assistance to the Board of Directors Audit Committee. You will work closely with the CAO and AVP, Finance and Operations to maintain a professional, discreet environment and manage confidential committee materials.

The role requires experience in executive support, strong organizational skills, and the ability to handle multiple priorities with independence.

Qualifications

• Bachelor’s degree in Business or related field; legal certificates also considered.
• 5+ years of relevant experience in a corporate office environment providing direct support to managers.
• Proven experience in office administration or executive support roles.
• Ability to multitask with a high attention to detail.
• Proficient in Microsoft Office Suite (O365); advanced Excel skills. Experience with workflow automation tools is advantageous.

Responsibilities

• Serve as the primary point of contact for all office administrative needs; maintain a welcoming, organized workplace.
• Track staff transitions and maintain up-to-date team documents, including org charts.
• Support departmental initiatives, such as lunch-and-learn sessions and outreach events.
• Coordinate calendar management, travel, expense processing, and document preparation.
• Prepare, format, and assemble Board/Committee documents and meeting materials.
• Distribute meeting packets to Directors and committee members on time.
• Follow up with contributors to ensure timely delivery of materials.
• Support committee meetings and capture action items as needed.
• Liaise with executive leadership to update agendas and foster follow-ups; understand governance processes.

Skills

Office administration

Attention to detail

Multitasking

Discretion with confidential info

Communication skills

Education

Bachelor’s degree in Business

Legal certificates considered

Tools

Microsoft Office 365

Diligent

Boardvantage

Job description

Chubb is seeking a versatile office administrator to support corporate office operations and provide high-level assistance to the Board of Directors Audit Committee. You will work closely with the CAO and AVP, Finance and Operations to maintain a professional, discreet environment and manage confidential committee materials.

The role requires experience in executive support, strong organizational skills, and the ability to handle multiple priorities with independence.