Finance Administrator

Janico, Inc.; Freehold (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Disability insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Janico, Inc. in Freehold, NJ is seeking a Finance Administrator to support day-to-day financial operations, including AP/AR, recordkeeping, and reconciliations.

This on-site role requires strong organizational skills and attention to detail in a collaborative finance team. You will process vendor invoices, prepare payments, reconcile statements, generate invoices, apply payments, assist with collections, and support month-end and year-end closing activities.

Qualifications

• 2+ years in accounts payable/receivable, bookkeeping, or finance administration.
• Associate's or Bachelor's in Accounting/Finance/Business Admin preferred.

Responsibilities

• Process vendor invoices with proper coding and approvals.
• Prepare vendor payments according to terms.
• Reconcile vendor statements and respond to inquiries.
• Generate customer invoices and statements.
• Apply customer payments and maintain accounts receivable records.
• Assist collections for outstanding balances.
• Perform ERP-based financial transactions and reconciliations.
• Support month-end and year-end closing activities.

Skills

Organizational skills

Time management

Communication

Multitasking

Discretion with confidential info

Education

Associate's or Bachelor's in Accounting/Finance/Business Admin

Tools

Microsoft Dynamics Business Central

QuickBooks

NetSuite

Sage

SAP

MS Excel (Pivot Tables, lookup)

Job description

We are seeking a detail-oriented and organized Finance Administrator to support the day-to-day operations of the finance department. This role is responsible for assisting with accounts payable, accounts receivable, financial recordkeeping, reconciliations, and administrative finance functions to help ensure the efficient and accurate operation of the department. The ideal candidate is proactive, highly organized, and enjoys working in a collaborative environment while managing multiple priorities with accuracy and attention to detail.

Key Responsibilities:

Accounts Payable

• Process vendor invoices and ensure proper coding and approvals.
• Prepare vendor payments in accordance with company payment terms.
• Reconcile vendor statements and respond to vendor inquiries.
• Maintain accurate vendor records and supporting documentation.

Accounts Receivable

• Generate customer invoices and statements.
• Apply customer payments and maintain accurate customer account records.
• Assist with collections by following up on outstanding balances.
• Resolve customer billing questions and account discrepancies.
• Process and maintain financial transactions within the ERP system.
• Perform bank, credit card, vendor, and customer reconciliations.
• Maintain organized financial records and documentation.
• Prepare recurring reports and assist with data analysis.
• Support month-end and year-end closing activities by preparing schedules and documentation.
• Assist with audits and other finance-related projects as needed.
• Identify opportunities to improve finance processes and administrative efficiency.

Qualifications:

Experience

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or finance administration.

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Technical Skills

• Experience with ERP or accounting systems such as Microsoft Dynamics Business Central, QuickBooks, NetSuite, Sage, SAP, or similar.
• Strong Microsoft Excel skills, including Pivot Tables and lookup functions.
• Proficiency with Microsoft Office applications.

Skills

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Effective communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professionalism and discretion when handling confidential financial information.
• 401(k)
• 401(k) matching
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

This role is 100% on-site, 5 days a week (no remote/hybrid).