Accounts Payable/ Receivable Supervisor

Buff City Soap; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A dynamic retail organization in Dallas is seeking an experienced AP/AR Supervisor to manage accounts payable and receivable operations across multiple entities. Responsibilities include overseeing high-volume payment processing, vendor management, and staff development. The ideal candidate has a Bachelor’s degree in Accounting or Finance, with at least 5 years of AP/AR experience, including leadership responsibilities. Strong familiarity with ERP systems and tax compliance is essential, along with a proactive mindset for process improvement.

Qualifications

• 5+ years of progressive AP/AR experience, including 2 years in a supervisory role.
• Experience managing high-volume invoice processing in multi-entity environments.
• Strong understanding of GAAP-compliant subledger management.

Responsibilities

• Oversee end-to-end accounts payable across multiple entities.
• Maintain vendor relationships and resolve discrepancies.
• Support monthly AP/AR reconciliations and audits.

Skills

AP/AR processes

Vendor Management

Financial controls

ERP systems proficiency

Strong Excel skills

Sales tax compliance

Process improvement

Education

Bachelor’s degree in Accounting or Finance

Tools

Sage Intacct

SAP

Oracle

Bill.com

Concur

Job description

We are seeking a hands-on and proactive AP/AR Supervisor to join our accounting team. In this role, you will oversee the full cycle of accounts payable and accounts receivable operations across a high-volume, multi-entity organization, ensuring accuracy, efficiency, and timely processing.

This position plays a key role in maintaining strong financial controls, supporting accurate financial close activities, and ensuring the integrity of subledger-to-general-ledger reconciliations. You will also support and guide day-to-day AP/AR operations, including oversight of a direct report, while identifying opportunities to improve processes and scalability.

The ideal candidate brings experience in high-volume transactional environments, strong attention to detail, and a proactive, continuous improvement mindset. You are comfortable working cross-functionally, managing competing priorities, and contributing to the development of scalable, transaction-ready processes.

If you’re looking to grow within a dynamic, fast-paced organization and make a meaningful impact, we encourage you to apply!

KEY RESPONSIBILITIES

• AP Operations: Oversee high-volume, end-to-end accounts payable across multiple entities, ensuring accurate coding, approvals, and timely payments
• Vendor Management: Maintain vendor relationships and master data, resolving discrepancies and ensuring accuracy and compliance
• T&E Administration: Review and approve employee expense reports for policy compliance and accurate processing
• Payment Processing & Compliance: Support weekly payment runs (ACH, wire, checks), manage 1099 preparation, and maintain audit-ready documentation and strong internal controls.
• AR & Franchise Billing: Oversee franchise billing (royalties, marketing, and fees), monitor receivables aging, and support collections efforts while maintaining strong internal controls.
• Reconciliation: Perform monthly AP/AR subledger to general ledger reconciliations, identifying and resolving discrepancies
• Sales Tax Support: Assist with sales and use tax compliance, exemption tracking, and audit support across jurisdictions
• Month-End Close & Reporting: Support close activities, including accruals, journal entries, and preparation of reporting packages and key metrics
• Team Leadership: Supervise and develop AP/AR staff, driving accountability and performance
• Process Improvement & Cross-Functional Support: Partner with Finance, Operations, IT, and Legal to improve workflows, implement automation, and support scalable, audit-ready processes

QUALIFICATIONS AND SKILLS

• Bachelor’s degree in Accounting, Finance, or a related field
• 5+ years of progressive AP/AR experience, including at least 2 years in a lead or supervisory role
• Experience managing high-volume invoice processing in a multi-entity or multi-location environment
• Proficiency in ERP systems (e.g., Sage Intacct, SAP, Oracle) and strong Excel skills
• Hands-on experience with sales and use tax compliance and T&E administration
• Strong understanding of AP/AR processes, internal controls, and GAAP-compliant subledger management
• Experience with AP automation and expense tools (e.g., Bill.com, Concur) preferred
• Background in franchise, multi-unit retail, or private equity-backed environments preferred
• Familiarity with ASC 606, audit processes, or SOX environments a plus
• Highly detail-oriented, organized, and able to manage competing priorities in a fast-paced environment