Finance & Administrative Coordinator — Growth & Benefits

1800 Packouts Midwest; Norfolk (VA); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Telemedicine

Life insurance

Dental & Vision

Gym reimbursement

PTO 10 days

Holidays

Job summary

1-800-Packouts in Norfolk is seeking a Finance & Administrative Coordinator to manage day-to-day bookkeeping, support payroll, and produce recurring financial reports. You will handle accounts payable/receivable, maintain records, and support onboarding and employee documentation.

The role emphasizes accuracy, ownership, and meeting deadlines, with a strong focus on confidential financial information in a growing team.

Qualifications

• At least 3 years of experience in bookkeeping, accounting, or financial administration.
• Experience with accounts payable, accounts receivable, bank reconciliations, and financial reporting.
• Proficiency in Microsoft Excel and Microsoft Office 365.
• Experience using accounting, payroll, or business‑management software.

Responsibilities

• Manage accounts payable and accounts receivable.
• Receive, record, deposit, and apply customer and insurance payments.
• Prepare checks and process approved company expenses.
• Maintain accurate financial records and supporting documentation using company accounting systems.
• Reconcile bank accounts, credit cards, and other balance-sheet accounts.
• Track outstanding receivables and resolve account discrepancies.
• Support payroll processing and employee reimbursement tracking.
• Assist with month-end close and recurring financial reporting.
• Assist with financial analysis and special projects.
• Maintain confidentiality of all financial and employee information.
• Assist with onboarding, employee paperwork, and orientation.
• Maintain employee records and training documentation.
• Support benefits administration and annual review processes.
• Assist management with recruiting and other administrative projects as needed.

Skills

Attention to detail

Time management

Communication

Problem solving

Confidentiality

Independent work

Tools

Excel

Office 365

Accounting software

Job description

1-800-Packouts in Norfolk is seeking a Finance & Administrative Coordinator to manage day-to-day bookkeeping, support payroll, and produce recurring financial reports. You will handle accounts payable/receivable, maintain records, and support onboarding and employee documentation.

The role emphasizes accuracy, ownership, and meeting deadlines, with a strong focus on confidential financial information in a growing team.