Finance Administrative Assistant: Budgeting, Invoicing & Reports

SCHOOLS; Cypress (TX); On-site; USD 29,000 - 30,000; Full time

Job summary

Cypress-Fairbanks Independent School District invites applications for Administrative Assistant II in the Finance department at the Middle School (Grades 6-8). The role supports budgeting, bookkeeping and daily processing of funds with on-site duties and a 193-day calendar.

Requirements include high school graduation or GED, proficiency with Microsoft Office, strong math skills, confidentiality and good communication. Preferred experience with eFinance Plus.

Qualifications

• Proof of high school graduation/GED equivalent.
• Proficiency in Microsoft Office.
• General office management and procedures.
• Knowledge of eFinance Plus preferred.
• Excellent interpersonal and communication skills.
• High integrity and confidentiality regarding financial and student records.
• Strong math skills including basic accounting.
• Self-motivated; able to handle pressure and multitask.

Responsibilities

• Maintain bookkeeping/financial records for budget and activity accounts.
• Maintain financial records for budget funds in Excel and activity accounts in School Cash.
• Register, receive and deposit school monies daily.
• Reconcile budget and activity accounts with district records.
• Create purchase orders and submit invoices for payment.
• Assist with warehouse ordering and vendor setup.
• Assist with fundraising and budgeting reports.
• Enter items in School Cash and generate reports as needed.
• Record student fines/fees in School Cash.
• Distribute and reconcile petty cash per District policy.
• Allocate campus expenses to appropriate areas.
• Process PCard purchases documents.
• Provide budgeting and tracking reports to staff.
• Review campus transactions for proper coding.
• Liaise between campus and district finance communications.
• Perform other duties as assigned; maintain regular attendance.

Skills

High school diploma / GED

Microsoft Office

Office management

Interpersonal skills

Integrity & confidentiality

Math skills / basic accounting

Self-motivated / multitask / pressure

Education

High School Diploma or GED

Tools

eFinance Plus

Job description

Cypress-Fairbanks Independent School District invites applications for Administrative Assistant II in the Finance department at the Middle School (Grades 6-8). The role supports budgeting, bookkeeping and daily processing of funds with on-site duties and a 193-day calendar.

Requirements include high school graduation or GED, proficiency with Microsoft Office, strong math skills, confidentiality and good communication. Preferred experience with eFinance Plus.