Finance Administrative Assistant

Advisors Excel; Topeka (KS); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with matching

Paid time off (PTO)

On-site café & gym

Professional development

Job summary

Advisors Excel seeks an organized Finance Administrative Assistant to support the Finance leadership, including calendar management, travel arrangements, and expense reporting. The role ensures confidential communications and smooth day-to-day operations.

You will work closely with the CFO and VP of Finance, coordinating departmental activities and contributing to a collaborative, service-oriented finance team environment.

Qualifications

• 2+ years of administrative support experience.
• Proficient with MS Word, Excel, Outlook, Visio, and PowerPoint.

Responsibilities

• Coordinate CFO and VP of Finance calendars and meetings.
• Arrange travel and meeting logistics; reserve conference rooms.

Skills

Administrative support

Multi-tasking

Communication

Team collaboration

Education

Bachelor’s degree in a related field

Tools

MS Word

Excel

Outlook

Visio

PowerPoint

Job description

Position:Finance Administrative Assistant

Location: Cobblestone Building

4123 Gage Center Dr. Suite 101

Topeka, KS

Job Id:2783

# of Openings:1

Position: Finance Administrative Assistant

Department: Finance

Reporting to: VP of Finance

Location: Topeka, KS - Onsite

Overview:

The Finance Administrative Assistant is a key member of our Finance team, providing administrative support to Finance leadership and helping ensure day-to-day operations run smoothly. This role supports the CFO and VP of Finance through calendar management, meeting coordination, travel arrangements, expense reporting, and confidential communications.

The ideal candidate is organized, adaptable, and proactive, with the ability to manage competing priorities while maintaining a high level of accuracy and discretion. You'll work closely with Finance leaders and team members to support reporting processes, coordinate departmental activities, and contribute to a collaborative, service-oriented environment

What you’ll do:

• Coordinate the CFO and VP of Finance calendars and schedule meetings.
• Reserve conference rooms, arrange catered meals, and organize meeting logistics.
• Prepare and submit expense reports, confidential correspondence, and month-end operational reports.
• Handle incoming/outgoing mail, organize department activities with the Fun Committee, and support team efficiency.
• Assist with special projects, including training support and process improvements as directed by management.
• Maintain strict confidentiality and perform additional duties as assigned.

Experience you’ll bring:

• 2+ years of administrative support experience
• PC knowledge, including MS Word, Excel, Outlook, Visio, PowerPoint, and the ability to learn other systems as necessary
• Ability to manage multiple tasks in a fast-paced environment
• Ability to participate effectively as a team member
• Ability to take initiative and work independently
• Ability to communicate effectively with all levels of internal and external customers
• Ability to interact effectively with other departments to assure a team environment
• Detail-oriented, motivated, dependable, and quality-oriented
• Ability to stay organized

Bonus Points:

• Bachelor’s degree in a related field

What you’ll get:

• Amazing benefits, including medical, dental, vision, and 401k (with matching options)
• Generous PTO package from your start date
• Access to an on-site café, gym and primary care
• Continuous personal and professional development opportunities
• Recognition for hard work & exemplary performance
• Employee-sponsored events…and more!

Who We Are:

Advisors Excel is a fast-paced, innovative company that seeks to service independent financial advisors in a multitude of areas within their business. From operational functions to sales and marketing, our end goal is to help continually grow advisors’ businesses nationwide. We thrive on watching them succeed. Not only does AE want to see the success of our advisors, but also our employees. We have high expectations from them to continually move our business forward. We are on the hunt for positive people who thrive on hard work and in a collaborative team environment. If this sounds like you, then what are you waiting for? We want you to join our team!

Advisors Excel is an Equal Employment Opportunity Employer. Everyone is welcome here as an inclusive workplace, our employees are always comfortable bringing their true selves to our offices daily.