Finance Administrative Assistant

Advisors Excel, LLC; Topeka (KS); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with matching

PTO

On-site café

On-site gym

Professional development

Employee events

Job summary

Advisors Excel, LLC is seeking a Finance Administrative Assistant in Topeka, KS. The role provides administrative support to the Finance leadership, assisting CFO and VP of Finance with calendar management, meeting coordination, travel arrangements, expense reporting, and confidential communications.

The ideal candidate is organized, proactive, and capable of handling multiple priorities. You’ll work closely with Finance leaders and teams to support reporting processes, coordinate department

Qualifications

• 2+ years of administrative support experience.
• PC knowledge including MS Word, Excel, Outlook, Visio, PowerPoint.
• Ability to manage multiple tasks in a fast-paced environment.
• Ability to communicate effectively with all levels of internal and external customers.
• Detail-oriented, organized, and discreet with confidential information.

Responsibilities

• Coordinate the CFO and VP of Finance calendars and schedule meetings.
• Reserve conference rooms and organize meeting logistics.
• Prepare and submit expense reports and confidential correspondence.
• Support month-end operational reports and department activities.
• Assist with special projects and process improvements as directed by management.
• Maintain confidentiality and perform additional duties as assigned.

Skills

Administrative support

Multitasking

Communication

Team player

Discretion

Organized

Education

Bachelor’s degree in related field

Tools

MS Word

Excel

Outlook

Visio

PowerPoint

Job description

Position:Finance Administrative Assistant

Location: Cobblestone Building

4123 Gage Center Dr. Suite 101

Topeka, KS

Job Id:2783

# of Openings:1

Position: Finance Administrative Assistant

Department: Finance

Reporting to: VP of Finance

Location: Topeka, KS - Onsite

Overview:

The Finance Administrative Assistant is a key member of our Finance team, providing administrative support to Finance leadership and helping ensure day-to-day operations run smoothly. This role supports the CFO and VP of Finance through calendar management, meeting coordination, travel arrangements, expense reporting, and confidential communications.

The ideal candidate is organized, adaptable, and proactive, with the ability to manage competing priorities while maintaining a high level of accuracy and discretion. You'll work closely with Finance leaders and team members to support reporting processes, coordinate departmental activities, and contribute to a collaborative, service-oriented environment

What you’ll do:

• Coordinate the CFO and VP of Finance calendars and schedule meetings.
• Reserve conference rooms, arrange catered meals, and organize meeting logistics.
• Prepare and submit expense reports, confidential correspondence, and month-end operational reports.
• Handle incoming/outgoing mail, organize department activities with the Fun Committee, and support team efficiency.
• Assist with special projects, including training support and process improvements as directed by management.
• Maintain strict confidentiality and perform additional duties as assigned.

Experience you’ll bring:

• 2+ years of administrative support experience
• PC knowledge, including MS Word, Excel, Outlook, Visio, PowerPoint, and the ability to learn other systems as necessary
• Ability to manage multiple tasks in a fast-paced environment
• Ability to participate effectively as a team member
• Ability to take initiative and work independently
• Ability to communicate effectively with all levels of internal and external customers
• Ability to interact effectively with other departments to assure a team environment
• Detail-oriented, motivated, dependable, and quality-oriented
• Ability to stay organized

Bonus Points:

• Bachelor’s degree in a related field

What you’ll get:

• Amazing benefits, including medical, dental, vision, and 401k (with matching options)
• Generous PTO package from your start date
• Access to an on-site café, gym and primary care
• Continuous personal and professional development opportunities
• Recognition for hard work & exemplary performance
• Employee-sponsored events…and more!

Who We Are:

Advisors Excel is a fast-paced, innovative company that seeks to service independent financial advisors in a multitude of areas within their business. From operational functions to sales and marketing, our end goal is to help continually grow advisors’ businesses nationwide. We thrive on watching them succeed. Not only does AE want to see the success of our advisors, but also our employees. We have high expectations from them to continually move our business forward. We are on the hunt for positive people who thrive on hard work and in a collaborative team environment. If this sounds like you, then what are you waiting for? We want you to join our team!

Advisors Excel is an Equal Employment Opportunity Employer. Everyone is welcome here as an inclusive workplace, our employees are always comfortable bringing their true selves to our offices daily.