Finance & Admin Specialist: Visa Reconciliation & Payables

NYS Office for People With Developmental Disabilities; City of Rochester (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

The NYS Office for People With Developmental Disabilities is seeking an Office Assistant 2 to support the Business Office. You may work in visa auditing, reconciliations, cashiering, procurement, or accounts payable, handling visa statements, reconciling charges, processing requisitions and vendor quotes.

The role requires strong numerical skills, high accuracy, and the ability to multi-task and collaborate.

Qualifications

• Promotion: One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
• Open Competitive: One year of experience where most work time is spent performing mathematical operations or related clerical activities.
• Competitive: You must be reachable on the Civil Service eligible list for this title.
• Transfer: One year of permanent competitive, non-competitive or 55-b/c status; eligible for lateral transfer.

Responsibilities

• Receive and review Visa Statements from cardholders.
• Reconcile Visa charges in the Statewide Financial System.
• Receive and distribute cash and checks; prepare and process purchase requisitions; request quotes.
• Process Visa payments; ensure purchases follow procedures and guidelines; submit invoices for payment.
• Compile data for reports; retrieve information from Statewide Financial System and SharePoint.

Skills

Visa auditing

Reconciliation

Cashiering

Procurement

Accounts payable

Data entry

Reports preparation

Numerical aptitude

Multi-tasking

Teamwork

Tools

Statewide Financial System

Microsoft SharePoint

Job description

The NYS Office for People With Developmental Disabilities is seeking an Office Assistant 2 to support the Business Office. You may work in visa auditing, reconciliations, cashiering, procurement, or accounts payable, handling visa statements, reconciling charges, processing requisitions and vendor quotes.

The role requires strong numerical skills, high accuracy, and the ability to multi-task and collaborate.