Invoice & Payments Specialist – Office Assistant 2

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 45,000 - 46,000; Full time

Job summary

Thisiscny is seeking an Office Assistant 2 (Calculations) SG09 to handle and process invoices with multiple lines, often over $1,000, ensuring all payments are NYS expenses and in accordance with NYS and SUNY policies and procedures. The role verifies receiving on invoices and payments with end users, assists with refunds and encumbrances, and coordinates with SUNY Central Office and campus offices.

The position requires monitoring IDL Errors when vouchers do not transmit to Albany, processing

Qualifications

• NYS Department of Civil Service Eligible list or eligible for transfer
• Promotional: Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical or keyboarding title allocated to Grade 5 or higher.
• Open competitive (Non-competitive, NY HELPS) Qualifications: One year of clerical experience where majority of work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Responsibilities

• Process invoices with multiple lines and verify pricing; ensure NYS expenses and SUNY policy compliance.
• Verify receiving on invoices and payments with end users.
• Obtain campus signatures and submit to SUNY Central Office; coordinate with SUNY Central and OSC.
• Monitor IDL Errors when vouchers do not transmit to Albany; assist with encumbrances and refunds as needed.

Skills

Mathematical operations

Job description

Thisiscny is seeking an Office Assistant 2 (Calculations) SG09 to handle and process invoices with multiple lines, often over $1,000, ensuring all payments are NYS expenses and in accordance with NYS and SUNY policies and procedures. The role verifies receiving on invoices and payments with end users, assists with refunds and encumbrances, and coordinates with SUNY Central Office and campus offices.

The position requires monitoring IDL Errors when vouchers do not transmit to Albany, processing