Office Assistant 2 (Calculations)

NYS Office for People With Developmental Disabilities; City of Rochester (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

The NYS Office for People With Developmental Disabilities is seeking an Office Assistant 2 to support the Business Office. You may work in visa auditing, reconciliations, cashiering, procurement, or accounts payable, handling visa statements, reconciling charges, processing requisitions and vendor quotes.

The role requires strong numerical skills, high accuracy, and the ability to multi-task and collaborate.

Qualifications

• Promotion: One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
• Open Competitive: One year of experience where most work time is spent performing mathematical operations or related clerical activities.
• Competitive: You must be reachable on the Civil Service eligible list for this title.
• Transfer: One year of permanent competitive, non-competitive or 55-b/c status; eligible for lateral transfer.

Responsibilities

• Receive and review Visa Statements from cardholders.
• Reconcile Visa charges in the Statewide Financial System.
• Receive and distribute cash and checks; prepare and process purchase requisitions; request quotes.
• Process Visa payments; ensure purchases follow procedures and guidelines; submit invoices for payment.
• Compile data for reports; retrieve information from Statewide Financial System and SharePoint.

Skills

Visa auditing

Reconciliation

Cashiering

Procurement

Accounts payable

Data entry

Reports preparation

Numerical aptitude

Multi-tasking

Teamwork

Tools

Statewide Financial System

Microsoft SharePoint

Job description

Duties Description

The Office Assistant 2 positions may be assigned to one or multiple areas of the Business Office: visa auditing and reconciling, cashiering, procurement, or accounts payable. The individuals assigned to these positions are responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; preparing and processing purchase requisitions; requesting and receiving quotes from vendors; processing purchase requisitions in the Statewide Financial System; processing Visa payments; ensuring purchases are made according to procedures and guidelines; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. The positions require extensive computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will be required to retrieve information from various computer programs, including the Statewide Financial System and/or Microsoft SharePoint or similar computer database software package.

SHIFT / PASS DAYS

Between 7:00AM - 3:00PM or 9:00AM - 5:00PM

Saturday and Sunday pass days

https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

Minimum Qualifications

Promotion:
One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

Open Competitive:
One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Competitive:
You must be reachable for appointment on the current Civil Service eligible list used for filling this title.

Transfer:
Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

Additional Comments

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).
• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at [phone] or email [e-mail] to obtain information and RA forms.
• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.
• Paid Holidays and Leave

Paid Holidays and Leave

Thirteen (13) paid holidays each year.

Thirteen (13) days of paid vacation leave initially.

Five (5) days paid personal leave each year.

Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.

Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage

Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Paid Parental Leave

Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

Retirement Program

Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training

NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

Equal Opportunity/Affirmative Action

OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

***All people with disabilities are encouraged to apply.***