Finance Admin & Accounts Clerk (Remote-Eligible)

Regional Center of the East Bay; San Leandro (CA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

3 weeks paid vacation + 12 sick days

14 paid holidays + 3 floating holidays

Medical care options (Kaiser employer‑

Dental and vision plans

CalPERS Retirement (pension)

Student Loan Forgiveness*

Work at Home schedules, if applicable

Employee Assistance Program

Job summary

Regional Center of the East Bay is seeking an Administrative Assistant / OPS Account Clerk to provide accounting and confidential administrative support to the Budget & Finance Department. Responsibilities include processing invoices, reconciling accounts, maintaining contracts and purchase orders, and supporting the Director and Accounting Managers.

The role requires meticulous attention to detail and the ability to manage multiple tasks in a busy nonprofit environment.

Qualifications

• High school diploma or GED equivalent.
• Three years of progressively responsible accounting and administrative experience, including accounts payable, invoice processing, reconciliations, financial recordkeeping, or related accounting functions. RCEB POS accounting experience preferred.
• Proficiency in keyboarding and 10-key data entry.
• Knowledge of basic accounting principles and practices.
• Ability to accurately analyze, organize, and reconcile financial and administrative data.
• Ability to prioritize work, manage multiple assignments, meet deadlines, and maintain accuracy and attention to detail.
• Excellent oral and written communication skills.
• Proficiency with computerized accounting/financial management systems and standard office software.

Responsibilities

• Process operations and general invoices in the accounting system in accordance with established procedures; verify that required supporting documentation and approvals are received and complete; and process payments to vendors.
• Maintain documentation supporting paid invoices in the agency’s digital records repository and ensure vendor files are complete and organized.
• Maintain agency contracts and operations purchase orders in the digital records repository, ensuring records are accurate, current, and readily accessible.
• Reconcile vendor accounts, contracts, and purchase orders as required; research and resolve discrepancies as appropriate.
• Prepare and process bank deposits using electronic check-scanning and remote deposit capture equipment in accordance with established procedures.
• Receive, sort, and distribute accounting department mail and other financial correspondence.
• Provide confidential administrative and clerical support to the Director of Budget & Finance and Accounting Managers, as required.
• Assist with special projects, assignments, and other accounting or administrative activities as required.
• Provide backup support to Accounting staff as needed to ensure continuity of departmental operations.

Skills

Keyboarding & 10-key

Accounting principles

Data analysis

Multitasking

Communication skills

Office software

Accounting systems

Education

High school diploma or GED equivalent

Three years accounting and administrative experience (POS preferred)

Tools

POS accounting experience (preferred)

Job description

Regional Center of the East Bay is seeking an Administrative Assistant / OPS Account Clerk to provide accounting and confidential administrative support to the Budget & Finance Department. Responsibilities include processing invoices, reconciling accounts, maintaining contracts and purchase orders, and supporting the Director and Accounting Managers.

The role requires meticulous attention to detail and the ability to manage multiple tasks in a busy nonprofit environment.