File Supervisor

Veterans Health Administration; Albuquerque (NM); On-site; USD 46,000 - 60,000; Full time

Job summary

The Raymond G. Murphy Health Care System, part of the U.S. Department of Veterans Affairs, is seeking a File Supervisor in the Health Administrative Service to oversee the File Room Unit, including paper files, imaging, and archive duties.

The role involves developing procedures for medical records, overseeing timeliness reports, and coordinating with Human Resources on personnel matters. Work is on-site, Monday–Friday, 8:00 am–4:30 pm, with federal benefits and relocation details as applicable.

Qualifications

• There is no educational substitution at this grade level.

Responsibilities

• Plan and develop the patient information system, including operating methods and procedures covering all medical records functions.
• Run the medical record timeliness and delinquency reports.
• Analyze patient documents against regulatory requirements of the medical record.
• Prepare formal recommendations for promotions, reassignments, other status changes or recognition of outstanding performance for assigned employees.
• Serve as a liaison with Human Resources Management Service concerning personnel related matters for employees.
• Return telephone calls to Veterans, their family members and/or representative, to perform service recovery and provide assistance.
• Work Schedule: Monday-Friday; 8:00am-4:30pm. This is not a virtual position.

Job description

• Department: Department of Veterans Affairs

The Raymond G. Murphy Health Care System is recruiting for a File Supervisor located in the Health Administrative Service. The incumbent will serve as full-time Program Manager/Supervisor of the File Room Unit, which includes the paper file room, document imaging and importing, record retirements and archive duties.

Key Responsibilities

Duties include but not limited to: Plan and develop the patient information system, including developing operating methods and procedures covering all medical records functions. Run the medical record timeliness and delinquency reports. Analyze patient documents against regulatory requirements of the medical record. Prepare formal recommendations for promotions, reassignments, other status changes or recognition of outstanding performance for assigned employees.

Serve as a liaison with Human Resources Management Service concerning personnel related matters for employees. Return telephone calls to Veterans, their family members and/or representative, to perform service recovery and provide assistance. Work Schedule: Monday-Friday; 8:00am-4:30pm Virtual: This is not a virtual position.

Position Description/PD#: File Supervisor/PD14643O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $45901 – $59671/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-06.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.