File Clerk

U.S. Department of Veterans Affairs; Miami (FL); On-site; USD 39,000 - 50,000; Full time

Job summary

The Miami VA Healthcare System in Miami, FL seeks a File Clerk to perform daily duties in the file room, including receipt, intake and scanning of medical and administrative information.

Responsibilities include record keeping, scanning documents into imaging databases, preparing documents for scanning, and maintaining confidentiality of health records. Work schedule is Monday–Friday, 8:00 am to 4:30 pm.

Qualifications

• Transcript must be submitted with your application if you base qualifications on education.
• Education or degrees recognized by the U.S. Dept. of Education may be used to qualify for federal employment.
• Foreign education requires a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Perform a variety of record keeping, correspondence and document tracking.
• Scan documents electronically into imaging databases.
• Prepare documents for scanning by removing clips and organizing pages.

Skills

Record keeping

Scanning documents

Confidentiality

Microsoft Office

Education

Transcript submission

Foreign education evaluation

Tools

Imaging software

Scanners

Database systems

Job description

• Department: Department of Veterans Affairs

The employee will serve as a File Clerk at the Miami VA Healthcare System, in Miami, FL. The employee is responsible for performing the daily and/or routine duties of the file room; this includes but is not limited to; the receipt, intake and scanning of medical and administrative information.

Key Responsibilities

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but may not be limited to the following: Performs a variety of record keeping, correspondence and document tracking. Scans documents electronically into computerized databases (i.e., imaging). Prepares documents for scanning by removing paper clips, staples, tape, etc. and setting in appropriate order.

Utilizes multiple computer and software systems and technology used in imaging and scanning applications to properly scan documents into patient medical files. Uses office machinery such as scanners, copiers and other office equipment. Utilizes proper formats, forms, grammar, spelling and punctuation in all correspondence. Maintains confidentiality of all records and ensure health records are maintained in a secure manner. Performs other duties as assigned.

Work Schedule: Monday-Friday, 8:00 am - 4:30 pm Recruitment & Relocation Incentives: Not authorized.

Requirements & Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $38776 – $50412/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-13.

Who is eligible to apply?

This position is open under the 'Public' hiring path.