File Clerk (OA)

U.S. Department of Veterans Affairs; Milwaukee (WI); On-site; USD 38,000 - 50,000; Full time

Job summary

U.S. Department of Veterans Affairs in Milwaukee, WI, is seeking a File Clerk (OA) to manage health information records, scanning, and routine records control within the Health Information Management unit. The role supports patient care by ensuring accurate document handling in CPRS.

The position operates Monday through Friday, 7:30am to 4:00pm, with no telework option. Public notice closes 2026-11-03. Requires official transcripts and consideration of foreign-education equivalency where

Qualifications

• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript to receive credit for that education.

Responsibilities

• Maintains, preserves, and secures records for direct and indirect patient care.
• Handles receipt, indexing, and scanning of health documents in CPRS and ensures timely processing.
• Tracks records charged-out in the Records Tracking System and assists with CHR creation/retirement.

Skills

Record management

CPRS knowledge

Education

Transcript submission

Foreign education recognition

Job description

• Department: Department of Veterans Affairs

OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?

Key Responsibilities

This position is in the Health Information Management (HIM) section at the Clement J Zablocki VA Medical Center, Milwaukee, WI, a level 1a facility. The primary duties of this position is to maintain, preserve and secure the records and provide efficient service for direct and indirect patient care. This will be done by managing the receipt and scanning of health documents in a timely and accurate manner. This position will also perform various Scanning unit support tasks.

DUTIES INCLUDE: Performs duties related to receipt, indexing, scanning, destruction, and transfer of health and administrative information for the Patient Records Section. Validates that all necessary health/administrative information is integrated into the Computerized Patient Record System (CPRS). Responsible for completing the scanning process daily, including indexing and scanning.

Tracks, retrieves and performs follow up activities on medical records charged-out in the Records Tracking System longer than 10 days. Assists supervisor in all activities specifically related to the creating and retiring of Consolidated Health Records (CHR) to the VA Record Center and Vault (VARC&V). Arranges records for storage/reference, scheduled retirement, and retrieval Answers telephone and requests of Medical Center staff.

Work Schedule: Monday through Friday; 7:30am to 4:00pm Telework: Not available. Virtual: This is not a virtual position. Position Description/PD#: File Clerk (OA)/PD07160A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorize Permanent Change of Station (PCS): Not authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $38076 - $49502/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-03.

Who is eligible to apply?

This position is open under the 'Public' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-29 · Not affiliated with or endorsed by OPM or USAJOBS.gov