Administrative Specialist

Veterans Health Administration; Las Vegas (NV); On-site; USD 52,000 - 81,000; Full time

Job summary

The U.S. Department of Veterans Affairs, VA Southern Nevada Health Care System in Las Vegas, NV, seeks an Administrative Specialist to provide management and program support to Medicine Service, covering budgeting, purchasing, supply management, and personnel administration.

The role includes preparing documents, schedules, and reports; monitoring time and attendance; maintaining confidential files; and supporting meetings and calendar management.

Qualifications

• Transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• Education or degrees recognized by the U.S. Department of Education from accredited institutions may be used to qualify for Federal employment.
• If using foreign education, submit a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Advises leadership on office administration including budgeting, purchasing, supply management, personnel administration, data processing and files management.
• Monitors and reports time and attendance; reviews logs and compiles information for supervisors.
• Performs typing, stenography, and data transcription; processes correspondence and reports; maintains confidential information.
• Composes documents, briefings, and presentations; maintains staff calendars and schedules meetings; manages suspense control.

Skills

Budgeting

Purchasing

Data entry

Office admin

Education

Transcript required

Job description

• Department: Department of Veterans Affairs

These positions are located at the VA Southern Nevada Health Care System, in Las Vegas, Nevada. The incumbent provides management and program support to all clinical and supported programs in the Ambulatory Care Center, Community Living Center and Medical Center specifically supported by theMedicine Service line.

Key Responsibilities

Advises the Chief, Assistant Chief and Administrative Officer of the Medicine Service on the practical and technical aspects of office administration, to include budgeting, purchasing, supply management, personnel administration, data processing, and files management, and performs staff support work in each of these areas. Monitors and reports time and attendance.

Reviews and researches time and attendance records and logs and compiles information and reports for supervisors to use, such as salary costs, hours worked, and full time equivalencies, etc. Performs typing, stenography, and data transcription tasks. Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms and written communication. Maintains confidential information for the Chief.

Composes documents, briefings, and presentations and reviews and edits products for accuracy and completeness. Maintains staff competency folders, Medicine office calendar, independently schedules appointments and arranges meetings, and maintains the control point for suspense management. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am-4:30pm Compressed/Flexible: Virtual: This is not a virtual position. Position Description/PD#: Administrative Specialist/PD04533A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $52031 – $81146/yr.

What is the application deadline?

Applications close on 2026-11-04.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.