File Clerk

Veterans Health Administration; Saint Cloud (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

The VA Medical Center in St Cloud, MN seeks a File Clerk to support patient care and administrative operations by ensuring timely availability, accurate placement, and secure handling of medical and administrative records. This position is located under the Health Information Management (HIM) Section of the Business Office Service at VA Medical Center in St Cloud, MN.

It supports patient care and administrative operations by ensuring timely availability, accurate placement, and secure handling

Responsibilities

• Receives, sorts, and logs incoming health and administrative documents.
• Prepares records for scanning and filing according to Health Information Management (HIM) procedures.
• Files paper records and maintains the organization of paper volumes in designated filing systems.
• Uses record tracking tools and references to locate misfiled, incomplete, or difficult documents.
• Maintains and updates tracking information for records to ensure accurate location, movement, and status within HIM systems.
• Coordinates transfers of records with other medical centers or outpatient clinics following established procedures.
• Performs basic troubleshooting of scanning equipment and notifies appropriate support resources if needed.
• Communicates courteously and professionally with internal and external customers.

Job description

• Department: Department of Veterans Affairs

This position is located under the Health Information Management (HIM) Section of the Business Office Service at VA Medical Center in St Cloud, MN. The position supports patient care and administrative operations by ensuring timely availability, accurate placement, and secure handling of all medical and administrative records.

Key Responsibilities

Duties include: Receives, sorts, and logs incoming health and administrative documents, and prepares them for scanning and filing according to established Health Information Management (HIM) procedures Files paper medical and administrative records in the designated filing system and maintains the integrity and organization of paper record volumes in accordance with Medical Records File Room procedures Searches for records using record tracking tools, and uses established references or indices to locate misfiled, incomplete, or difficult to find documents Maintains and updates tracking information for paper and scanned records to ensure accurate record location, movement, and status within HIM record tracking systems Prepares records for retention, disposition, and transfer in accordance with records management requirements, including boxing and organizing inactive records for shipment Transfers records requested by other medical centers or outpatient clinics and coordinates receipt of incoming transferred records following established procedures Identifies scanning or equipment issues and performs basic troubleshooting, and notifies the ADPAC or appropriate support resource when problems exceed basic troubleshooting steps Communicates courteously and professionally with internal and external customers Performs other related duties as assigned Work Schedule: Monday - Friday, 7:30am-4:00pm Virtual: This is not a virtual position.

Position Description/PD#: File Clerk/PD90386A and PD656-90386A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest.

As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community.

This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $39694 – $51604/yr.

What is the application deadline?

Applications close on 2026-12-31.

How many openings are available?

There are 5 openings for this position.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government