File Supervisor

Veterans Health Administration; Harlingen (TX); On-site; USD 45,000 - 59,000; Full time

Job summary

U.S. Department of Veterans Affairs in Harlingen, TX is seeking a supervisor for the Medical Records Scanning and File Room unit within the Health Information Management System (HIMS).

This is not a virtual position; you must live within a commutable distance of the duty location. Key duties include planning and directing support services; supervising staff; coordinating recruitment for unit vacancies; ensuring procedures for record retrieval, scanning, purging, and retirement are followed;

Responsibilities

• Plans for, organizes, administers, and directs how the support services work will be accomplished for the organizations served.
• Assists the Records Manager in record retrieval, tracking, scanning/importing, purging and retirement of records.
• Coordinates recruitments for unit vacancies and participates in the selection process to fill vacancies expediently.

Job description

• Department: Department of Veterans Affairs

The primary purpose of this position is supervision of the Medical Records Scanning and File Room unit of the Health Information Management System (HIMS) and is located at the VA Texas Valley Coastal Bend Health Care System in Harlingen, TX.

Key Responsibilities

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Plans for, organizes, administers, and directs how the support services work will be accomplished for the organizations served.

Assists the Records Manager in assuring that current unit procedures relative to record retrieval, record tracking, scanning/importing, purging and retirement of records are processed in a timely manner. Coordinates recruitments for all unit vacancies and reviews or participates in the selection process of all positions announced so that vacancies are filled expediently and within the restrictions and requirements of regulations.

Provides direct supervision to staff in a positive manner. Maintains, monitors and conducts reviews to ensure all staff resources are appropriately distributed and utilized. Conducts staff meetings regularly (at least monthly) and submits minutes for approval to the Assistant Chief, Health Information Management (HIM) Section or designee. Submits performance appraisals timely and in accordance with agency policy and demonstrates appropriate attention to the process.

Responsible for maintaining a safe work environment and adhering to required safety procedures always. Provides initial training to new employees within one day of assignment. Performs other duties as assigned. Work Schedule: Monday-Friday 8:00am-4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $45409 – $59031/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-09.

Who is eligible to apply?

This position is open under the 'Public' hiring path.

Related Searches

File Supervisor, File Supervisor jobs, File Supervisor careers, apply File Supervisor, File Supervisor in Harlingen, File Supervisor jobs Harlingen, File Supervisor in Texas, File Supervisor jobs Texas, jobs in Harlingen, careers in Harlingen, jobs in Texas, federal jobs in Texas, government jobs Texas, jobs near Harlingen, Texas, Veterans Health Administration, Veterans Health Administration jobs, Veterans Health Administration careers, Veterans Health Administration Harlingen, Department of Veterans Affairs, Department of Veterans Affairs jobs, Mail And File, Mail And File jobs, USAJOBS Mail And File, public jobs, Other clearance jobs

Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-04 · Not affiliated with or endorsed by OPM or USAJOBS.gov