File Clerk – Organized Records & Office Support

AutoNation; California; On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) matching

Health, dental, vision insurance

Employee purchase discounts

Job summary

AutoNation is seeking a General File Clerk to maintain customer files and support dealership staff under the direction of the Office Manager or Controller. You will prepare files for new car sales or service, update documents, and respond to inquiries about records, while ensuring accurate storage and easy retrieval.

The role requires a high school diploma or equivalent, excellent organizational and communication skills, and the ability to manage a large amount of paperwork.

Qualifications

• High school diploma or equivalent.
• Strong communication and organizational skills.
• Experience handling a high volume of paperwork.
• Must be highly organized with excellent follow-up skills.

Responsibilities

• Prepares customer service and sales files for every new car sold and/or serviced in the dealership.
• Updates files with new documents and creates new/replacement documents as necessary.
• Responds to inquiries regarding records and files.
• Locates and retrieves information from files for authorized personnel.
• Performs periodic audits of documents to ensure placement, legibility and condition.
• Places documents and files into storage receptacles according to classification.
• Scans or reads incoming documents to classify and file accordingly.
• Sorts information according to guidelines (content, purpose, user criteria or chronological/alphabetical/numerical).
• Tracks documents removed to ensure borrowed files are returned.
• Assembles and codes files for off-site storage shipments.
• Gathers documents to be filed from departments and associates.
• Performs general office duties such as typing, operating office machines and sorting mail.

Skills

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Job description

AutoNation is seeking a General File Clerk to maintain customer files and support dealership staff under the direction of the Office Manager or Controller. You will prepare files for new car sales or service, update documents, and respond to inquiries about records, while ensuring accurate storage and easy retrieval.

The role requires a high school diploma or equivalent, excellent organizational and communication skills, and the ability to manage a large amount of paperwork.