File Clerk - AutoNation Ford Valencia

AutoNation; California; On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) matching

Health, dental, vision insurance

Employee purchase discounts

Job summary

AutoNation is seeking a General File Clerk to maintain customer files and support dealership staff under the direction of the Office Manager or Controller. You will prepare files for new car sales or service, update documents, and respond to inquiries about records, while ensuring accurate storage and easy retrieval.

The role requires a high school diploma or equivalent, excellent organizational and communication skills, and the ability to manage a large amount of paperwork.

Qualifications

• High school diploma or equivalent.
• Strong communication and organizational skills.
• Experience handling a high volume of paperwork.
• Must be highly organized with excellent follow-up skills.

Responsibilities

• Prepares customer service and sales files for every new car sold and/or serviced in the dealership.
• Updates files with new documents and creates new/replacement documents as necessary.
• Responds to inquiries regarding records and files.
• Locates and retrieves information from files for authorized personnel.
• Performs periodic audits of documents to ensure placement, legibility and condition.
• Places documents and files into storage receptacles according to classification.
• Scans or reads incoming documents to classify and file accordingly.
• Sorts information according to guidelines (content, purpose, user criteria or chronological/alphabetical/numerical).
• Tracks documents removed to ensure borrowed files are returned.
• Assembles and codes files for off-site storage shipments.
• Gathers documents to be filed from departments and associates.
• Performs general office duties such as typing, operating office machines and sorting mail.

Skills

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Job description

AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve.So what do you say? Are you ready to be part of something big?The General File Clerk will be responsible for the maintenance and good order of customer files and for providing general support to the dealership staff at the direction of the Office Manager or Controller..What are the day-to-day responsibilities?Prepares customer service and sales files for every new car sold and or serviced in the dealershipUpdate files with new documents and create new and replacement documents as necessaryRespond to inquires regarding records and filesLocate and retrieve information from files in response to request from authorized personnelPerform periodic audits of documents or files in order to ensure correct placement, legibility and proper conditionPlace documents and files into storage receptacles, such as file cabinets, boxes, bins or draws according to classification and identification informationScan or read incoming documents in order to determine how and where they should be classified or filedSort or classify information according to guidelines such as content, purpose, user criteria or chronological, alphabetical or numerical orderTrack documents removed from files in order to ensure that borrowed files are returnedAssemble and code files for shipment to off-site storageGather documents to be filed from departments and associatesPerform general office duties such as typing, operating office machines and sorting mailWhat are the requirements for this job?High school diploma or equivalentStrong communication and organizational skillsExperience handling a high volume of paperworkMust be highly organized and have excellent follow-up skillsThis positions pay range is $18-$20 an hour$17.00 - $29.07Exciting Benefits and Perks Await You:Competitive compensation and 401k matchingEnjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGearAccess amazing deals and discounts through YouDecide, a website with offers from top providers and retailersJoin our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwideAutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.