File Clerk - AutoNation Ford Valencia

AutoNation Inc.; Valencia (PA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401k matching

Health, Dental, Vision insurance

Maternity benefits

Associate purchase discounts

Job summary

AutoNation Inc. seeks a General File Clerk to maintain and organize customer files and provide general support to dealership staff under the direction of the Office Manager or Controller.

Responsibilities include preparing files for new car sales or service, updating documents, responding to inquiries, and performing routine office duties. This role requires strong organization, excellent follow-up skills, and the ability to handle a high volume of paperwork.

Qualifications

• High school diploma or equivalent required.
• Strong communication and organizational skills required.
• Experience handling a high volume of paperwork and good follow-up skills.

Responsibilities

• Prepare customer service and sales files for each new car sold or serviced.
• Update files with new documents and create replacements as needed.
• Respond to inquiries regarding records and files and locate information on request.
• Audit documents for legibility and proper condition.
• Store or file documents into labeled storage containers.
• Scan incoming documents and classify according to guidelines.
• Track documents removed from files and ensure returns.
• Assemble and code files for off-site storage.
• Gather documents from departments and associates.
• Perform general office duties such as typing and sorting mail.

Skills

Strong communication

Organizational skills

Attention to detail

Follow-up skills

Education

High school diploma or equivalent

Job description

AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve.

The General File Clerk will be responsible for the maintenance and good order of customer files and for providing general support to the dealership staff at the direction of the Office Manager or Controller.

What are the day-to-day responsibilities?

• Prepares customer service and sales files for every new car sold and or serviced in the dealership
• Update files with new documents and create new and replacement documents as necessary
• Respond to inquires regarding records and files
• Locate and retrieve information from files in response to request from authorized personnel
• Perform periodic audits of documents or files in order to ensure correct placement, legibility and proper condition
• Place documents and files into storage receptacles, such as file cabinets, boxes, bins or draws according to classification and identification information
• Scan or read incoming documents in order to determine how and where they should be classified or filed
• Sort or classify information according to guidelines such as content, purpose, user criteria or chronological, alphabetical or numerical order
• Track documents removed from files in order to ensure that borrowed files are returned
• Assemble and code files for shipment to off-site storage
• Gather documents to be filed from departments and associates
• Perform general office duties such as typing, operating office machines and sorting mail

What are the requirements for this job?

• High school diploma or equivalent
• Strong communication and organizational skills
• Experience handling a high volume of paperwork
• Must be highly organized and have excellent follow-up skills

This positions pay range is $18-$20 an hour

$17.00 - $29.07

Exciting Benefits and Perks Await You:

• Competitive compensation and 401k matching
• Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.
• Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear
• Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers
• Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide

AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact.

We value innovation, teamwork, and a commitment to making a positive impact in the world.