File Clerk

U.S. Department of Veterans Affairs; Tucson (AZ); On-site; USD 37,000 - 48,000; Full time

Job summary

The Southern Arizona Health Care System is recruiting File Clerks to work in the Health Administration Service in Tucson, Arizona. Incumbents handle receipt, intake and indexing of health and administrative information, ensuring accuracy and confidentiality in health records.

Responsibilities include scanning into electronic databases, maintaining record integrity, and handling filing, retrieval, and tracking in both terminal digit and alphabetic systems.

Qualifications

• Transcript must be submitted with your application.
• Education or degrees recognized by the U.S. Department of Education may be used to qualify for Federal employment.
• If you are using foreign education, you must send a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Duties include receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.
• Scans documents electronically into databases, ensuring correct patient record association and record integrity.
• Maintains confidentiality of electronic and paper health records and forwards material to proper official.
• Uses computer systems for filing, retrieval, and tracking of health records in terminal digit and alphabetic filing systems.

Job description

• Department: Department of Veterans Affairs

The Southern Arizona Health Care System is currently recruiting File Clerks to work in the Health Administration Service located in Tucson Arizona. The incumbent performs duties related to the receipt, intake and indexing of health and administrative information.

Key Responsibilities

Duties include but not limited to: Performs the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information. Scans documents electronically into computerized databases (i.e., imaging); ensures the documents are associated to the correct patient record; and confirms record integrity and reviews the image quality.

Reviews documents for scanning criteria and ensure necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware.

Maintains confidentiality of all electronic records and paper components of the health record; follows appropriate procedures when mailing and disposing of health information; and ensures sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties. Searches and obtains from files previous correspondence or related subject matter and forwards the assembled material to the proper official for action.

Maintains an up-to-date master file of all administrative circulars, notices and publications and provides complete sets to field offices upon request. Utilizes a computer to perform a wide variety of record keeping, correspondence, and tracking operations; and performs filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems.

Performs other related duties as assigned. Work Schedule: Monday-Friday 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD94161A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $37100 – $48232/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-30.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.