File Clerk

iStaffing; Irvine (CA); On-site; USD 22,000 - 30,000; Full time

Job summary

iStaffing is seeking a File Clerk in Irvine, CA to support Customer Service and Records Administration by organizing, uploading, and maintaining electronic records, invoices, audit information, and related documents in a professional office setting.

Responsibilities include handling PDFs, renaming files, creating folders from payment reports, managing invoices in cloud storage, and requesting missing documents from customer websites.

Qualifications

• High school diploma or equivalent is required.
• 0-1 year of general office experience.
• Experience with Microsoft Office or similar productivity applications.
• Strong attention to detail.
• Computer skills and knowledge.

Responsibilities

• Split, rename, and upload PDF records and audit information by account.
• Rename customers' order proofs and delivery documents.
• Create folders based on daily payment reports.
• Maintain, rename, and file invoices in the BOX cloud drive.
• Download backup documents from customer websites and upload them online.
• Request missing documents from customer websites.
• Fulfill internal requests for records and documents.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

General office experience

Computer skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

Job Description

The File Clerk supports the Customer Service and Records Administration teams by preparing, processing, organizing, uploading, and maintaining electronic records, invoices, audit information, and related documents. This role fulfills internal document requests efficiently and requests missing documents from customer websites as needed in a professional office environment.

Responsibilities

• Split, rename, and upload PDF records and audit information by account.


• Rename customers' order proofs and delivery documents.


• Create folders based on daily payment reports.


• Maintain, rename, and file invoices in the BOX cloud drive.


• Download backup documents from customer websites and upload them online.


• Request missing documents from customer websites.


• Fulfill internal requests for records and documents.


• Perform other duties as assigned.

Required Qualifications

• High school diploma or equivalent.


• 0-1 year of general office experience.


• Experience with Microsoft Office or similar productivity applications.


• Strong attention to detail.


• Computer skills and knowledge.


• Effective communication skills.

Preferred Qualifications

• At least 1 year of experience in records administration.