Field Services Admin Coordinator

Waukesha Pearce Industries, LLC; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Waukesha Pearce Industries, LLC in Houston, TX is seeking a Field Services Admin Assistant to support scheduling, invoicing, and administrative workflows for the Field Service group.

The role requires organization, reliability, and the ability to work with minimal supervision while maintaining accurate records, coordinating field activities, and ensuring timely communication with customers and internal teams.

Qualifications

• Minimum 1 year of administrative experience, preferably in a service department.
• Must have a High School Diploma or equivalent.
• Mechanical background or knowledge preferred.

Responsibilities

• Assist Regional Field Service Manager with technical scheduling.
• Monitor field activity and keep records up to date.
• Coordinate repetitive field tasks for consistency.
• Manage parts inventory related to work orders.
• Create and receive purchase orders for work orders.
• Open/close work orders and ensure invoices reach customers or EDI team.
• Time entry and payroll reconciliation.
• Vouchering invoices for BU when necessary.
• Promote professional relationships across company divisions.
• Perform other duties as assigned.

Skills

Verbal communication

Telephone etiquette

Typing speed

MS Office

Independent work

Interpersonal skills

Education

High School Diploma or equivalent

Job description

Waukesha Pearce Industries, LLC in Houston, TX is seeking a Field Services Admin Assistant to support scheduling, invoicing, and administrative workflows for the Field Service group.

The role requires organization, reliability, and the ability to work with minimal supervision while maintaining accurate records, coordinating field activities, and ensuring timely communication with customers and internal teams.