Field Service Operations & Admin Coordinator

Waukesha-pearce Industries Llc; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Waukesha-pearce Industries Llc is seeking an organized administrative professional to support the Field Service group. This role involves coordinating field activity, handling work orders, and ensuring timely invoicing and portal submissions.

The candidate will assist with scheduling, parts inventory, and financial tasks such as payroll reconciliation and time entry, while maintaining professional relationships with customers and vendors. Typical hours are Monday through Friday, 8 a.m.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support, preferably in a service department.
• Strong keyboarding and MS Office proficiency with attention to detail.

Responsibilities

• Assist Regional Field Service Manager with scheduling and field activity coordination.
• Open/close work orders, manage invoices and portal submissions.
• Maintain parts inventory and process purchase orders related to work orders.
• Time entry, payroll reconciliation, and vouchering invoices as needed.
• Communicate professionally with customers, vendors, and coworkers.

Skills

Time management

Verbal communication

Attention to detail

Typing speed

Independent work

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Waukesha-pearce Industries Llc is seeking an organized administrative professional to support the Field Service group. This role involves coordinating field activity, handling work orders, and ensuring timely invoicing and portal submissions.

The candidate will assist with scheduling, parts inventory, and financial tasks such as payroll reconciliation and time entry, while maintaining professional relationships with customers and vendors. Typical hours are Monday through Friday, 8 a.m.