Field Projects Document Control Specialist

Qualus; The Woodlands (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

PTO

Retirement plan

Job summary

Qualus is seeking a Document Controls Specialist in our Program Management department to provide administrative support and CST document control to the Project Director, Project Manager, P/CE and site CST and QA teams.

You will set up project CST filing systems, track documentation, perform quality audits, manage version control, and generate reports while ensuring confidentiality and safety on site in a construction field office environment.

Qualifications

• Experience setting up and reviewing document naming and numbering formats to ensure consistency per project and work group standards.
• Experience in field records review for quality assurance and for escalation of deficiencies.
• Knowledge of electronic documentation software and systems including MS Word, MS Excel, and MS SharePoint.

Responsibilities

• Set up project CST filing system and folders as needed.
• Store, manage, and track all relative documentation including version tracking and control.
• Perform document quality audits and corrections for folder and file naming, misinformation, spelling, punctuation and grammatical errors.
• Coordinate all documentation to ensure consistency for filing and retrieval.
• Generate various document control reports as required.
• Receive documentation from contractor in various formats and convert as necessary for internal distribution and review.
• Coordinate issues between contractor and client in regard to document delivery and distribution.
• Maintain project and documentation confidentiality.
• Ability to work in construction field office and site environment.
• Ability to comply with safety requirements including PPE on site.
• Maintain CST walk down schedule, records and punch list.
• Coordinate utility resources with P/CE for contractor walk downs.
• Review CTE walk down notes, drawing markups and punch list entries to archive records.
• Update and archive all electronic copies of CTC documentation.
• Review approvals for completeness and signatures, maintain copies.
• Maintain master CST turnover wall chart and statistic logs.
• Develop statistical records for percent complete and remaining for CTC/CTE with schedule info.

Skills

Document control

Communication

Attention to detail

Tools

MS Word

MS Excel

MS SharePoint

Job description

Qualus is seeking a Document Controls Specialist in our Program Management department to provide administrative support and CST document control to the Project Director, Project Manager, P/CE and site CST and QA teams.

You will set up project CST filing systems, track documentation, perform quality audits, manage version control, and generate reports while ensuring confidentiality and safety on site in a construction field office environment.