Document Control Specialist

Qualus; The Woodlands (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

PTO

Retirement plan

Job summary

Qualus is seeking a Document Controls Specialist in our Program Management department to provide administrative support and CST document control to the Project Director, Project Manager, P/CE and site CST and QA teams.

You will set up project CST filing systems, track documentation, perform quality audits, manage version control, and generate reports while ensuring confidentiality and safety on site in a construction field office environment.

Qualifications

• Experience setting up and reviewing document naming and numbering formats to ensure consistency per project and work group standards.
• Experience in field records review for quality assurance and for escalation of deficiencies.
• Knowledge of electronic documentation software and systems including MS Word, MS Excel, and MS SharePoint.

Responsibilities

• Set up project CST filing system and folders as needed.
• Store, manage, and track all relative documentation including version tracking and control.
• Perform document quality audits and corrections for folder and file naming, misinformation, spelling, punctuation and grammatical errors.
• Coordinate all documentation to ensure consistency for filing and retrieval.
• Generate various document control reports as required.
• Receive documentation from contractor in various formats and convert as necessary for internal distribution and review.
• Coordinate issues between contractor and client in regard to document delivery and distribution.
• Maintain project and documentation confidentiality.
• Ability to work in construction field office and site environment.
• Ability to comply with safety requirements including PPE on site.
• Maintain CST walk down schedule, records and punch list.
• Coordinate utility resources with P/CE for contractor walk downs.
• Review CTE walk down notes, drawing markups and punch list entries to archive records.
• Update and archive all electronic copies of CTC documentation.
• Review approvals for completeness and signatures, maintain copies.
• Maintain master CST turnover wall chart and statistic logs.
• Develop statistical records for percent complete and remaining for CTC/CTE with schedule info.

Skills

Document control

Communication

Attention to detail

Tools

MS Word

MS Excel

MS SharePoint

Job description

Power your future with Qualus in our Program Management department as a Document Controls Specialist. This role will provide administrative support and CST document control support to Project Director, Project Manager, Project/Commissioning Engineer (P/CE) and site CST and QA team members.

Responsibilities

• Set up project CST filing system and folders as needed.
• Store, manage, and track all relative documentation including version tracking and control.
• Perform document quality audits and perform corrections for folder and file naming, misinformation, spelling, punctuation and grammatical errors.
• Coordinate all documentation, including non-CST files, to ensure consistency for filing and retrieval.
• Generate various document control reports as required.
• Receive documentation from contractor in various formats and convert as necessary for internal distribution and review.
• Coordinate issues between contractor and client in regard to document delivery and distribution.
• Maintain project and documentation confidentiality
• Ability to work in construction field office and site environment.
• Ability to comply with project and corporate safety requirements including use of proper PPE on site.
• Maintain CST walk down schedule, records and punch list.
• Coordinate utility resources with P/CE for contractor scheduled CTE walk downs.
• Review CTE walk down notes, drawing markups and punch list entries to update and archive hardcopies of walk down records.
• Update and archive all electronic copies of CTC documentation.
• Review approvals for completeness and signatures, maintain hard and electronic copies.
• Maintain master CST turnover wall chart and statistic logs.
• Develop statistical record for number of systems, percent complete, percent in progress and percent remaining for CTC and CTE Maintain manual chart with schedule information, walk down dates, participant, and notes.
• Review contractual requirements to set up and maintain EPC record of compliance and documentation for mechanical completion and performance testing.
• Review EPC contractor MAP documentation and coordinate with Entergy project personnel for approval and sign off.

Minimum Qualifications

• Knowledge and proficiency in electronic documentation software and system including MSWord, MSExcel, MSSharePoint.
• Experience in setting up and reviewing document naming and numbering formats to ensure consistency per project and work group standards.
• Experience and knowledge in engineering drawing and documentation standards (general), nomenclature and engineering disciplines to ensure naming, numbering, and archiving are maintained accordingly.
• Experience in field records review for quality assurance and completeness and the ability to identify document deficiencies for escalation.
• Communication skills to facilitate information and document exchange between contractor(s) and the utility.

Benefits & Compensation

Qualus offers a competitive benefits package for eligible employees, which may include Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability coverage, Retirement Savings Plans (including employer matching where applicable), Flexible Spending and/or Health Spending Accounts, Employee Assistance Programs (EAP), Parental Leave, Paid Time Off, and Company Holidays. Benefits offerings may vary based on position, work location, and eligibility requirements.

The compensation range for this position is provided in accordance with applicable laws and market practices. The final base salary offered may vary based on factors including, but not limited to, education, qualifications, certifications, experience, skills, seniority, geographic location, internal equity, performance, and business needs. Compensation ranges are subject to change at the Company's discretion and as permitted by applicable law.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

We are committed to a secure and transparent hiring process. We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.