Field Ops Coordinator & Procore Admin

JRM Construction Management, LLC; Huntington Beach (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

JRM Construction Management, LLC is seeking a Field Operations Coordinator to support operational execution of projects across Southern California, ensuring data integrity and adherence to standards. The role collaborates with the Director of Field Operations and project teams to manage Procore, Project Creator, and field processes from setup to closeout.

This position focuses on accurate project data, timely reporting, and compliant field administration.

Responsibilities

• Provide direct administrative and operational support to the Director of Field Operations
• Partner with field leadership to ensure alignment with operational standards and project execution priorities
• Organize and document project kickoff meetings for upcoming projects
• Review and approve new project entries within JRM systems to ensure complete and accurate setup
• Own project setup and data integrity within systems throughout the project lifecycle
• Enter and maintain project team changes within Project Creator, as directed
• Set up Day 2 and Maintenance job numbers as required
• Serve as the JRM West Procore Administrator
• Upload initial drawings and establish project teams
• Maintain and update directory contacts, including subcontractors, vendors, clients, and design teams
• Assign and manage appropriate permissions across all project stakeholders
• Upload and manage project documentation as requested; Provide training and support to Project Managers and APMs on Procore
• Distribute documentation retention forms for closed projects
• Review weekly superintendent compliance with JRM operational standards, including daily logs, meeting minutes, open items, look-ahead schedules, dumpster tickets, OSR logs
• Report deficiencies and trends to the Director of Field Operations and Director of Project Management
• Receiving and confirming approvals
• Placing orders with approved vendors (Colony, Amazon, United Rentals, etc.)
• Verifying invoices against orders and coding for processing
• Maintain jobsite inventory logs in coordination with Superintendents
• Coordinate printing requests for project teams
• Manage mini container scheduling and ticket tracking
• Review and process JRM West in-house laborer timesheets
• Coordinate scheduling of Pacesetter labor
• Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved
• Support project teams in driving project completion and issuance of punch list letters to clients
• Monitor project closeout status and ensure required documentation is completed
• Serve as backup for project controls functions, including material orders during absences
• Accurate and timely project setup and system management
• Strong field compliance and visibility into operational performance
• Seamless coordination between field teams, project teams, and leadership
• Proactive support that enables efficient project execution and closeout

Tools

Procore

Project Creator

Job description

JRM Construction Management, LLC is seeking a Field Operations Coordinator to support operational execution of projects across Southern California, ensuring data integrity and adherence to standards. The role collaborates with the Director of Field Operations and project teams to manage Procore, Project Creator, and field processes from setup to closeout.

This position focuses on accurate project data, timely reporting, and compliant field administration.