Field Operations Coordinator

JRM Construction Management; Costa Mesa (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

JRM Construction Management in Southern California is seeking a Field Operations Coordinator to support project execution across our California region. You will ensure data integrity, assist field teams, and uphold our operational standards from project setup through closeout.

Responsibilities include Procore administration, project setup, field compliance, procurement, and coordination with directors and project teams to drive on-time, on-budget delivery.

Qualifications

• Experience coordinating field operations and project setup.
• Familiarity with Procore or similar construction project management software preferred.
• Ability to coordinate with multiple teams and vendors.

Responsibilities

• Provide direct administrative and operational support to the Director of Field Operations.
• Partner with field leadership to ensure alignment with operational standards and project execution priorities.
• Organize and document project kickoff meetings for upcoming projects.
• Review and approve new project entries within JRM systems to ensure complete and accurate setup.
• Own project setup and data integrity within systems throughout the project lifecycle.
• Enter and maintain project team changes within Project Creator, as directed.
• Set up Day 2 and Maintenance job numbers as required.
• Serve as the JRM West Procore Administrator.
• Set up new projects upon issuance of job numbers.
• Upload initial drawings and establish project teams.
• Maintain and update directory contacts, including subcontractors, vendors, clients, and design teams.
• Assign and manage appropriate permissions across all project stakeholders.
• Upload and manage project documentation as requested.
• Provide training and support to Project Managers and APMs on Procore.
• Distribute documentation retention forms for closed projects.
• Review weekly superintendent compliance with JRM operational standards, including daily logs, subcontractor meeting minutes, open items, look-ahead schedules, dumpster tickets, OSR logs.
• Report deficiencies and trends to the Director of Field Operations and Director of Project Management.
• Receiving and confirming approvals.
• Placing orders with approved vendors (Colony, Amazon, United Rentals, etc.).
• Verifying invoices against orders and coding for processing.
• Maintain jobsite inventory logs with Superintendents.
• Coordinate printing requests for project teams.
• Manage mini container scheduling and ticket tracking.
• Review and process JRM West in-house laborer timesheets.
• Coordinate scheduling of Pacesetter labor.
• Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved.
• Support project teams in driving project completion and issuance of punch list letters to clients.
• Monitor project closeout status and ensure required documentation is completed.
• Serve as backup for project controls functions, including material orders, during absences.
• Accurate and timely project setup and system management.
• Strong field compliance and visibility into operational performance.
• Seamless coordination between field teams, project teams, and leadership.
• Proactive support that enables efficient project execution and closeout.

Job description

At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstanding quality and a positive client experience. Guided by integrity, teamwork, continuous improvement, and genuine care for our people, JRM provides an environment where employees can grow and help shape the company’s long-term success.

Role Overview

The Field Operations Coordinator supports the operational execution of projects across the Southern California region, ensuring consistency, accuracy, and efficiency across field and system processes.

Partnering closely with the Director of Field Operations, Director of Project Management, and project teams, this role is responsible for maintaining project data integrity, supporting field operations, and ensuring adherence to JRM’s operational standards from project setup through closeout.

Key Responsibilities

Field Operations Leadership Support

• Provide direct administrative and operational support to the Director of Field Operations
• Partner with field leadership to ensure alignment with operational standards and project execution priorities
• Organize and document project kickoff meetings for upcoming projects

Project Setup & Systems Management

• Review and approve new project entries within JRM systems to ensure complete and accurate setup
• Own project setup and data integrity within systems throughout the project lifecycle
• Enter and maintain project team changes within Project Creator, as directed
• Set up Day 2 and Maintenance job numbers as required

Procore Administration

• Serve as the JRM West Procore Administrator
• Set up new projects upon issuance of job numbers
• Upload initial drawings and establish project teams
• Maintain and update directory contacts, including subcontractors, vendors, clients, and design teams
• Assign and manage appropriate permissions across all project stakeholders
• Upload and manage project documentation as requested
• Provide training and support to Project Managers and APMs on Procore
• Distribute documentation retention forms for closed projects

Field Compliance & Reporting

• Review weekly superintendent compliance with JRM operational standards, including:
  • Daily logs
  • Subcontractor meeting minutes
  • Open and hot items lists
  • Look-ahead schedules
  • Dumpster tickets
  • OSR logs
• Report deficiencies and trends to the Director of Field Operations and Director of Project Management

Jobsite Operations & Procurement

• Receiving and confirming approvals
• Placing orders with approved vendors (Colony, Amazon, United Rentals, etc.)
• Verifying invoices against orders and coding for processing
• Maintain jobsite inventory logs in coordination with Superintendents
• Coordinate printing requests for project teams
• Manage mini container scheduling and ticket tracking

Labor & Payroll Coordination

• Review and process JRM West in-house laborer timesheets
• Coordinate scheduling of Pacesetter labor
• Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved

Project Closeout & Coordination

• Support project teams in driving project completion and issuance of punch list completion letters to clients
• Monitor project closeout status and ensure required documentation is completed
• Serve as backup for project controls functions, including material orders, during absences

What Success Looks Like

• Accurate and timely project setup and system management
• Strong field compliance and visibility into operational performance
• Seamless coordination between field teams, project teams, and leadership
• Proactive support that enables efficient project execution and closeout

Salary Information

• To the extent this position is performed in California, the annual salary range for this role is $75,000 - $90,000.

All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

The salary range listed in job postings reflects the Company’s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

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