Field Operations Support Assistant

SGS Consulting; Tallahassee (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

SGS Consulting in Tallahassee, FL is seeking an Administrative Assistant to provide essential office support and ensure smooth operations. The role includes handling calls, emails, scheduling, and document management in a fast-paced environment.

The ideal candidate has a high school diploma, proven administrative experience, and strong organization and communication skills to work with clients and teams across departments.

Qualifications

• High school diploma or equivalent.
• Proven experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Provide administrative support to ensure smooth office operations.
• Answer and direct phone calls, emails, and inquiries with professionalism.
• Maintain accurate and organized records of important documents.
• Perform data entry tasks and ensure information is up-to-date.
• Assist in scheduling appointments and managing calendars for team members.
• Coordinate meetings and events, ensuring all logistics are in place.
• Interact with clients and families in a compassionate and empathetic manner.
• Address inquiries and provide information regarding services.
• Prepare and edit correspondence, reports, and presentations.
• Assist in the creation of documents and materials as needed.
• Monitor and manage office supplies inventory.
• Coordinate maintenance of office equipment as necessary.
• Work collaboratively with team members to achieve common goals.
• Support other departments as needed.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Time management

Communication skills

Interpersonal skills

Discretion

Education

High school diploma

Administrative Assistant qualification

Job description

Job Responsibilities

• Provide administrative assistance to ensure smooth office operations.
• Answer and direct phone calls, emails, and inquiries with professionalism.
• Maintain accurate and organized records of important documents.
• Perform data entry tasks and ensure information is up-to-date.
• Assist in scheduling appointments and managing calendars for team members.
• Coordinate meetings and events, ensuring all logistics are in place.
• Interact with clients and families in a compassionate and empathetic manner.
• Address inquiries and provide information regarding services.
• Prepare and edit correspondence, reports, and presentations.
• Assist in the creation of documents and materials as needed.
• Monitor and manage office supplies inventory.
• Coordinate maintenance of office equipment as necessary.
• Work collaboratively with team members to achieve common goals.
• Support other departments as needed.

Skills

• High school diploma or equivalent; additional qualification as an Administrative Assistant is a plus.
• Proven experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to handle sensitive and confidential information with discretion.

Education/Experience

• High school diploma or equivalent; additional qualification as an Administrative Assistant is a plus.