Field Operations Coordinator & Admin Specialist

Hilcorp; Alaska; On-site; USD 52,000 - 70,000; Full time

Job summary

Hilcorp is seeking an experienced administrative assistant to support field operations and management. You will help prepare morning reports, handle communications with field personnel, and assist engineers with various data and documentation tasks.

The role requires strong organizational skills, the ability to manage multiple tasks, and proficiency in Microsoft Office. Candidates should be reliable, detail-oriented, and able to coordinate with multiple teams in a fast-paced environment.

Qualifications

• Ten (10) years minimum administrative assistant/Similar experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.

Responsibilities

• Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.
• Assists with daily operations, including taking calls from field operators, foremen, contractors, Coast Guard, air support, landowners, and other public/private entities.
• Assists engineers with retrieving schematics/tubing details, working in DesignCad (or other), well information, quarterly production reports/compressor information, and other information delivered to corporate offices.
• Coordinates information for inclusion in the monthly forecasts and weekly budget reports.
• Assists Financial Analyst in gathering information, building reports, and providing field level data to management
• Inputs and obtains information including well histories, research, and graphs.
• Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.
• Coordinates the company’s regional employee suggestion program.
• Assist new hires with paperwork and procedures associated with new employee orientation including time sheet collection, general benefits and compensation, vacation tracking, and other administrative employee policies and procedures.
• Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
• Maintains and monitors Flow Line Test Book. Issues, maintains, and monitors personal communication devices, including pagers, wireless telephones, etc.
• Maintains and updates company vehicle records for assigned region.
• Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
• Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, salt water disposal (SWD) tests, chemical programs, and regulatory requirements.
• Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.

Job description

Hilcorp is seeking an experienced administrative assistant to support field operations and management. You will help prepare morning reports, handle communications with field personnel, and assist engineers with various data and documentation tasks.

The role requires strong organizational skills, the ability to manage multiple tasks, and proficiency in Microsoft Office. Candidates should be reliable, detail-oriented, and able to coordinate with multiple teams in a fast-paced environment.