Field Operations Administrative Specialist

AECOM Corporation; Santa Fe (NM); On-site; USD 33,000 - 45,000; Full time

Job summary

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams at the Santa Fe location. This role coordinates administrative activities to keep daily operations running smoothly and supports a diverse workforce.

The ideal candidate will thrive in a fast-paced environment with strong organizational and communication skills, handling multiple priorities while assisting field personnel, electricians, and

Qualifications

• High School Diploma or GED and 6years of administrative support experience or demonstrated equivalency of experience and/or education.
• Associate degree in Business Administration, Office Administration, or a related field.
• 12+ years of experience providing administrative support in an operations, maintenance, industrial, utility, construction, manufacturing, or field services environment.
• Experience with purchasing, procurement processes, and vendor coordination.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Demonstrated ability to coordinate multiple priorities, manage schedules, and maintain accurate records in a fast-paced environment.
• Strong written and verbal communication

Responsibilities

• Provide administrative support to field operations, maintenance, and technical personnel.
• Coordinate schedules, calendars, meetings, and travel arrangements as needed.
• Process and track work orders, service requests, and maintenance documentation.
• Assist with purchasing activities, including requisitions, purchase orders, invoice tracking, and vendor coordination.
• Maintain organized records, files, reports, and documentation in accordance with company procedures.
• Support workforce scheduling and assist with communicating operational updates to field personnel.
• Prepare correspondence, reports, presentations, and other business documents.
• Monitor office and field supply inventories and coordinate replenishment activities.
• Enter, maintain, and verify data within various company systems and databases.
• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate onboarding, training schedules, and administrative activities for field personnel as required.
• Perform additional administrative duties to support operational and maintenance activities.

Education

High School Diploma or GED

Associate degree in Business Administration or Office Administration

12+ years of admin support experience

Strong written and verbal communication

Tools

Microsoft Office Suite

Job description

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams at the Santa Fe location. This role coordinates administrative activities to keep daily operations running smoothly and supports a diverse workforce.

The ideal candidate will thrive in a fast-paced environment with strong organizational and communication skills, handling multiple priorities while assisting field personnel, electricians, and