Field Operations Administrative Specialist

Aecom2; Questa (NM); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

AECOM is seeking an organized Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role supports equipment operators, electricians, and maintenance personnel by coordinating administrative activities to keep daily operations running efficiently.

The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational and communication skills, and manage multiple priorities while supporting a diverse workforce.

Qualifications

• High School Diploma or GED and 6 years of administrative support experience or equivalent.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• 12+ years of administrative support experience in operations, maintenance, industrial, utility, construction, manufacturing, or field services environment preferred.
• Experience processing work orders and supporting maintenance management systems.
• Experience with purchasing, procurement processes, and vendor coordination.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Ability to coordinate multiple priorities, manage schedules, and maintain accurate records in a fast-paced environment.
• Strong written and verbal communication.

Responsabilités

• Provide administrative support to field operations, maintenance, and technical personnel.
• Coordinate schedules, calendars, meetings, and travel arrangements as needed.
• Process and track work orders, service requests, and maintenance documentation.
• Assist with purchasing activities, including requisitions, purchase orders, invoice tracking, and vendor coordination.
• Maintain organized records, files, reports, and documentation in accordance with company procedures.
• Support workforce scheduling and assist with communicating operational updates to field personnel.
• Prepare correspondence, reports, presentations, and other business documents.
• Monitor office and field supply inventories and coordinate replenishment activities.
• Enter, maintain, and verify data within various company systems and databases.
• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate onboarding, training schedules, and administrative activities for field personnel as required.
• Perform additional administrative duties to support operational and maintenance activities.

Connaissances

Organizational skills

Communication

Multitasking

Professionalism

Formation

High School Diploma or GED

Associate degree

Outils

Microsoft Office Suite

Outlook

Excel

Word

Teams

Description du poste

AECOM is seeking an organized Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role supports equipment operators, electricians, and maintenance personnel by coordinating administrative activities to keep daily operations running efficiently.

The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational and communication skills, and manage multiple priorities while supporting a diverse workforce.