Field Operations Admin Specialist

Aecom2; Santa Fe (NM); On-site; USD 42,000 - 64,000; Full time

Job summary

AECOM is seeking an Administrative Support Specialist in Santa Fe, NM to assist field operations, maintenance teams, and technical personnel. You will manage calendars, travel, work orders, and procurement activities while ensuring up-to-date documentation and records.

You will also handle data entry, correspondence, and reporting, aligning with company procedures. This role requires strong organization and communication skills in a dynamic, field-focused environment.

Qualifications

• High School Diploma or GED and 6 years of administrative support experience or demonstrated equivalency of experience and/or education.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• Experience in processing work orders and supporting maintenance management systems.

Responsibilities

• Provide administrative support to field operations, maintenance, and technical personnel.
• Coordinate schedules, calendars, meetings, and travel arrangements.
• Process and track work orders, service requests, and maintenance documentation.
• Assist with purchasing activities, including requisitions, purchase orders, invoice tracking, and vendor coordination.
• Maintain organized records, files, reports, and documentation per procedures.
• Support workforce scheduling and communicate operational updates to field personnel.
• Prepare correspondence, reports, presentations, and other business documents.
• Monitor inventories and coordinate replenishment activities.
• Enter, maintain, and verify data in company systems and databases.
• Respond to inquiries in a professional and timely manner.
• Coordinate onboarding, training schedules, and administrative activities for field personnel.
• Perform additional administrative duties to support operations.

Skills

Scheduling

Vendor coordination

Data entry

Documentation

Written and verbal communication

Microsoft Office Suite

Education

High School Diploma or GED

Associate degree in related field

12+ years in admin support

Tools

Microsoft Office Suite

Job description

AECOM is seeking an Administrative Support Specialist in Santa Fe, NM to assist field operations, maintenance teams, and technical personnel. You will manage calendars, travel, work orders, and procurement activities while ensuring up-to-date documentation and records.

You will also handle data entry, correspondence, and reporting, aligning with company procedures. This role requires strong organization and communication skills in a dynamic, field-focused environment.