Field Operations Administrative Coordinator

Insight Global; Beltsville (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Insight Global seeks an experienced Field Branch Administrative Coordinator to support a high-visibility operations team during a critical ERP transition. This role sits in a fast-paced branch, coordinating service, dispatch, construction, and field teams with strong ownership and process momentum.

The candidate will handle purchase orders, vendor coordination, payroll workflows, and HR onboarding/offboarding, ensuring accurate billing, compliance, and smooth field operations across the branch.

Qualifications

• 2-5+ years of experience in an Administrative, Operations Support, or Project Coordination role
• Experience supporting mid- to large-sized construction, field services/dispatching, or industrial environments
• Experience handling purchase orders, invoicing, and contract processing
• Experience with payroll processing, auditing, or certified payroll workflows
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to operate in a fast-paced, high-accountability environment with strong communication skills and confidence
• Exposure to union environments or related HR processes (IUEC preferred)
• SAP or similar ERP system experience
• Experience supporting service/repair operations teams
• Bachelor’s or Associate’s Degree

Responsibilities

• Managing purchase orders, invoices, and vendor coordination; tracking spend and resolving discrepancies
• Supporting contract processing, billing, and system updates in partnership with sales reps
• Overseeing certified payroll workflows (entered by supers, approved and audited by you for accuracy)
• Coordinating field operations logistics: scheduling, inspections, permits, violations tracking
• Handling HR/payroll admin: onboarding/offboarding, union-related processes, drug testing coordination
• Acting as the central point of communication for internal stakeholders across operations and sales
• Supporting vehicle management, safety equipment, and field readiness
• Managing general office operations (supplies, reception, vendors, facilities)

Skills

Administrative coordination

Office software

Communication

Payroll awareness

Vendor coordination

Education

Bachelor’s or Associate’s Degree

Tools

SAP

ERP system

Job description

Insight Global seeks an experienced Field Branch Administrative Coordinator to support a high-visibility operations team during a critical ERP transition. This role sits in a fast-paced branch, coordinating service, dispatch, construction, and field teams with strong ownership and process momentum.

The candidate will handle purchase orders, vendor coordination, payroll workflows, and HR onboarding/offboarding, ensuring accurate billing, compliance, and smooth field operations across the branch.