Construction Operations Coordinator

Insight Global; Portsmouth (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Insight Global in Portsmouth, VA is seeking an experienced Office Administrator for the Tidewater Branch to support daily operations, project administration, bookkeeping, payroll coordination, and office management.

You will coordinate between field teams, project managers, and corporate staff; maintain records in Procore, Sage, and Monday.com; and ensure smooth office operations with 7am-3pm hours.

Qualifications

• 3–5+ years in commercial roofing, construction, or contracting.
• Knowledge of bookkeeping, payroll, and basic accounting.
• Strong organizational and communication skills.
• MS Office proficiency; Procore/Sage/Monday.com experience preferred.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage project documentation, submittals, contracts, and compliance records.
• Assist with bookkeeping, invoice processing, expense coding, and reconciliations.
• Support payroll and timesheet administration with corporate accounting.
• Maintain accurate records in Procore, Monday.com, Sage/ERP, and other company systems.
• Coordinate communications between project managers, superintendents, vendors, and corporate teams.
• Oversee general office operations, scheduling, supplies, and vendor relationships.

Skills

Roofing/construction experience

Bookkeeping/payroll knowledge

Organizational & communication

MS Office proficiency

Tools

Procore

Sage

Monday.com

Job description

Insight Global in Portsmouth, VA is seeking an experienced Office Administrator for the Tidewater Branch to support daily operations, project administration, bookkeeping, payroll coordination, and office management.

You will coordinate between field teams, project managers, and corporate staff; maintain records in Procore, Sage, and Monday.com; and ensure smooth office operations with 7am-3pm hours.