Document Controls Manager

WSP; Boston (MA); On-site; USD 140,000 - 155,000; Full time

Job summary

WSP is seeking a Document Control Manager to join our Project Controls team in Boston, MA. You will oversee the Electronic Document Management System (EDMS), develop document management plans, and lead training for the project team.

The role requires 7–10 years of experience in design/construction document control, proficiency with SharePoint, Procore, e-Builder, and Bluebeam, and a Bachelor’s degree or equivalent. This is a full-time position located in Boston with comprehensive benefits.

Qualifications

• Bachelor's degree or equivalent.
• 7–10 years of Document Control experience on design/construction projects.
• Experience implementing doc management systems for large mega programs.
• Certified in e-Builder or InEight.

Responsibilities

• Influence project direction by ensuring proper documentation practices.
• Manage EDMS and document control procedures.
• Setup and administer Document Management Plan and training guidelines.
• Oversee document reviews, transmittals, and naming conventions.
• Provide progress reports and ensure QA/compliance with contract requirements.
• Coordinate with project leads to timely processing of documents.

Skills

Document Control

MS Office

SharePoint

Procore

e-Builder

Bluebeam

EDMS

Training & leadership

Education

Bachelor's degree

Tools

SharePoint

Procore

e-Builder

Bluebeam

Doc Mgmt Systems

Job description

WSP is seeking a Document Control Manager to join our Project Controls team in Boston, MA.

Your Impact

Duties and Responsibilities

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, e-Builder, Bluebeam software or equivalent
• Electronic Document Management System Certifications
• Work with Project Information Management Systems Team for access, security and troubleshooting
• Knowledge of document management process and procedures and systems
• Perform recurring training on Document Management Requirements and EDMS use
• Implement efficient workflow process, initiate and track document reviews
• Retrieve files; upload/download files from EDMS; manage document naming convention, numbering, assigning, distribution
• Process incoming/outgoing transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Who You Are

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start‑up and closeout processes
• Experience in implementing document management systems and procedures for large and mega programs in construction
• Certified in e-Builder or InEight
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high‑priority deadlines simultaneously
• Maintain confidentiality at all times
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, PowerPoint, Excel and Visio
• Exercise responsible and ethical decision‑making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $140,000‑155,000/yr

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

The selected candidate must be authorized to work in the United States.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.