Field Office Admin & Projects Coordinator

Utility Lines Construction Services, LLC; Donaldsonville (LA); On-site; USD 19,000 - 30,000; Full time

Job summary

Utility Lines Construction Services, LLC is looking for a Field Clerical staff in Donaldsonville, LA. The role provides essential clerical support to the Regional Office Manager and management team, coordinating meetings, travel, and document handling to keep daily operations on track.

The ideal candidate will have a High School diploma, strong MS Office skills (Word, Excel, PowerPoint, Outlook), and the ability to manage multiple tasks and deadlines in a fast-paced environment.

Qualifications

• Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills.
• Knowledge of office and business practices, equipment, and procedures.
• Must possess good planning, analysis, and organizing skills.
• Able to react to change productively and meet short deadlines.
• Able to pay close attention to details and identify/correct mistakes.

Responsibilities

• Supports Regional Office Manager and other management staff in daily clerical needs.
• Organizes meetings, appointments, and travel arrangements; sending reminders as needed.
• Handles inquiries, work requests and employee personnel information when needed.
• Project administration – ensures deadlines and requirements are met.
• Assists management with weekly production reports (e.g., Supervisor Reports).
• Performs secretarial duties: typing, data entry, photocopying, mailing, scanning, and faxing.
• Maintains office supply inventory and places orders monthly.
• Answers, directs, and makes phone calls for the region.
• Receives sorts and distributes incoming mail, email, FedEx and fax.
• Downloads/uploads documents for proposals/bids and prepares bid packages.
• Maintains a professional work area (conference room, front desk, waiting area).
• Provides support to help the facility and personnel function as a team environment.
• Completes all other duties assigned by management.

Education

High school diploma or equivalent

Tools

Adobe

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Utility Lines Construction Services, LLC is looking for a Field Clerical staff in Donaldsonville, LA. The role provides essential clerical support to the Regional Office Manager and management team, coordinating meetings, travel, and document handling to keep daily operations on track.

The ideal candidate will have a High School diploma, strong MS Office skills (Word, Excel, PowerPoint, Outlook), and the ability to manage multiple tasks and deadlines in a fast-paced environment.