Field Labor & Events Scheduling Coordinator

Playbill, Inc.; New York, Northern (NY, KY); Hybrid; USD 61,000 - 74,000; Full time

Job summary

Frost Productions, based in New York, seeks a Scheduling Coordinator to manage labor scheduling for full-time, freelance, and temporary staff. The role reports to the Scheduling Manager and offers a salaried position with benefits.

The candidate should be organized, communicative, and capable of working nights and weekends as part of an on-call rotation. Experience in fast-paced environments and attention to detail are essential.

Qualifications

• Must be able to work some nights and weekends (on-call rotation).
• Punctual, professional, positive, and respectful.
• Self-motivated and able to work independently.
• Experience thriving in a fast-paced environment with last-minute changes.
• Impeccable attention to detail and strong communication skills.
• Comfortable multitasking a high volume of tasks.
• Ability to solve problems analytically and creatively.
• General computer skills and email/phone etiquette.

Responsibilities

• Assist in scheduling all full-time, freelance and temporary labor in the field.
• Answer phone calls, reply to emails and provide general administrative support.
• Ensure accurate information is logged into the Frost Database.
• Review labor budgets and employee hours to schedule field personnel effectively.
• Generate onsite personnel lists and complete vendor clearance forms.
• Provide information regarding staff, vehicles, and security details to planners, venues, and government agencies.
• Work with temporary labor agencies to schedule field labor and finalize time sheets.
• Assist HR in the hiring process of new employees.

Skills

Scheduling

Administrative support

Communication

Attention to detail

Education

Bachelor's degree in theatre/arts administration

Tools

Microsoft Office

Access

Outlook

Word

Excel

Job description

Frost Productions, based in New York, seeks a Scheduling Coordinator to manage labor scheduling for full-time, freelance, and temporary staff. The role reports to the Scheduling Manager and offers a salaried position with benefits.

The candidate should be organized, communicative, and capable of working nights and weekends as part of an on-call rotation. Experience in fast-paced environments and attention to detail are essential.