Labor Coordinator-Nashville

Creative Technology; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Creative Technology Group in Nashville is seeking a CREW COORDINATOR to oversee logistics and labor scheduling for events. You will liaison with project and account executives to staff crews with qualified personnel, contact freelancers and CT Technicians, and maintain up-to-date crewing calendars and show sheets.

The role requires an associates degree or higher and 3–5 years in a deadline-driven office setting, preferably in film/TV production.

Qualifications

• Associates degree or higher; combination of education and experience considered.
• 3-5 years in a deadline-driven office setting; film/TV production a plus.
• Ability to meet tight deadlines and organize multiple changing priorities in a fast-paced environment.
• Availability for night/weekend contact during peak times.
• Demonstrated skills in communication and interacting with a wide range of individuals.
• In-depth knowledge of computers (Mac and PC) and software packages.
• Knowledge of broadcast/live events gear is a plus.
• Established industry contacts/database of skilled workers in Video/Audio/Events is a plus.

Responsibilities

• Interfaces with project/account executives to ensure events are staffed with qualified personnel.
• Contacts freelancers, temporary employees, and CT Technicians to schedule labor.
• Contacts unions when necessary and negotiates rates.
• Maintains crewing calendar with up-to-date changes and distributes it.
• Generates show sheets and call sheets for projects under direction.
• Coordinate after-hours and weekend changes and emergencies with crew.
• Determine IC vs W2 status based on position and documentation; ensure compliance.
• Audits invoices and timesheets for accuracy and issues Purchase Orders when needed.
• Other crewing duties as assigned.

Skills

Communication

Deadline-driven

Time management

Education

Associates degree or higher

Tools

Mac/PC computers

Job description

Career Opportunities with Creative Technology Group

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The purpose of this position is to help coordinate logistics and all aspects of labor scheduling.

Job Duties:

• Interfaces with project and account executives on crew to ensure events are staffed with the correct caliber of individual.
• Contacts freelancers, temporary employees and CT Technicians to schedule labor by utilizing R2.
• Contacts unions when necessary.
• Agrees rates with crew.
• Maintains extensive and detailed crewing calendar “live” with up-to-the-minute changes.
• Distributes departmental crewing calendar in a consistent and timely manner.
• Establishes and maintains relationships with freelance and vendor contacts.
• Obtains credentials, drive-on/parking, dress code info and any show related specifics, including call times, from all PMs and distributes accordingly.
• Generates detailed show sheets/call sheets/contact lists for each project under direction of project/sales management.
• Is available after hours/weekends to coordinate changes and emergencies with regard to crew.
• Determines whether potential crew should be set up as temporary employees or independent contractors dependent upon the position being filled and required documentation in place to be IC.
• Ensures that all invoices and timesheets are received in a timely manner. Audits invoices and timesheets to ensure accuracy.
• Generates Purchase Orders when necessary.
• Other duties as assigned.

Required Education and Experience

• Associates degree or higher - a combination of education and experience will be considered.
• 3-5 years of experience covering extremely deadline driven office setting: production in film/tv a plus.
• Ability to meet tight deadlines and organize multiple changing priorities at a fast-paced environment.
• Availability for night/weekend contact over peak times
• Demonstrated skills in communication and an ability to interact with a wide range of individuals and personalities.
• In-depth knowledge and operation of computers (mac and PC) and software packages.
• Knowledge or familiarity with broadcast/live events gear, personnel and culture a plus.
• Additional consideration will be given to candidates with an established list of industry contacts / their own database of skilled workers in Video/Audio/Events.