Festival Donor Relations & Logistics Coordinator

Sundance Institute; Boulder (CO); Hybrid; USD 25,000 - 36,000; Part time

Benefits offered by this job

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes and benefits

Job summary

The Sundance Institute seeks a Festival Coordinator, Development to support the Development team in stewarding individual donors and supporters during the 2027 Sundance Film Festival. Based in Boulder, CO, this temporary, part-time role works onsite in a hybrid capacity.

The position runs 20 hours per week from October 5, 2026 to February 2, 2027, with occasional evenings, weekends and holidays to meet deadlines. Strong organization, communication and a love for film are essential.

Qualifications

• Legal authorization to work in the United States.
• 1–2 years experience in nonprofit fundraising or arts administration.
• Outstanding communication skills for diverse stakeholders.
• Excellent organizational skills with prioritization ability.
• Ability to maintain confidentiality of information.
• Ability to mitigate conflict and foster positive customer relations.
• Working knowledge of databases and proficiency in Google Products.

Responsibilities

• Maintain and update tracking documents for Membership, Donor Circles, and major donors attending Festival events.
• Coordinate ticketing and pass benefits with internal departments.
• Support ticketing and pass benefits deadlines for the Development team.
• Prepare and distribute itineraries for Individual Giving donor accounts.
• Coordinate lodging and transportation logistics for donor accounts.
• Provide accurate record keeping for donor activity and benefit fulfillment.
• Assist with receipts and donor communications during Festival.
• Prepare outreach mailings and written wrap reports for supporters.
• Provide onsite support during the Festival as needed.

Skills

Legal status to work in US

Nonprofit fundraising experience

Communication skills

Organizational skills

Confidential information handling

Conflict resolution

Databases & Google Workspace

Branding/proofreading materials

Tools

Databases

Google Workspace

Job description

The Sundance Institute seeks a Festival Coordinator, Development to support the Development team in stewarding individual donors and supporters during the 2027 Sundance Film Festival. Based in Boulder, CO, this temporary, part-time role works onsite in a hybrid capacity.

The position runs 20 hours per week from October 5, 2026 to February 2, 2027, with occasional evenings, weekends and holidays to meet deadlines. Strong organization, communication and a love for film are essential.